Operations Coordinator

EMCOR Facilities Services; Sacramento (CA); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) Savings Plan

Life insurance and disability

Job summary

EMCOR Facilities Services is seeking a facility maintenance scheduling coordinator to plan and organize daily and long-term work for on-site teams using CMMS and related software. You will perform administrative duties as directed by the Facility Manager.

Responsibilities include receiving and scheduling work orders, dispatching tasks, generating PMs, maintaining logs, producing metrics, and assisting with procurement and safety documentation. Travel may be required.

Qualifications

• Education: Associate’s Degree or equivalent; 5–10 years related experience and/or training; or equivalent combination of education and experience.
• Business Experience: 5+ years MEP and CMMS related work experience required.
• Licenses/Certifications: Valid Driver’s License required.
• Computer Skills: Strong computer skills using Microsoft Office, including Excel, Word and PowerPoint.
• Language Skills: English
• Written and Oral Communication Skills: Ability to read and comprehend safety policies and write routine reports and correspondence. Ability to present information clearly.

Responsibilities

• Receives and schedules work orders from Regional Coordinators or on-site personnel, edits data for accuracy.
• Creates schedule and dispatches to team members on daily, weekly, and monthly basis.
• Generates and dispatches weekly and monthly PMs, tracks progress to ensure compliance.
• Interfaces with customers to clarify scope and provides status updates.
• Maintains work order logs for monthly reports and ensures correctness.
• Generates metrics (graphs, charts, spreadsheets) using applicable software.
• Processes daily time sheets for team and ensures correctness.
• Assists in procuring material and services, including issuing and maintaining PO’s and invoices.
• Schedules and maintains safety matrix for team members.
• Maintains filing system for proper record keeping.
• Performs other duties as assigned by Facility Manager with potential overnight travel.

Skills

MS Office proficiency

Written and oral communication

English

Education

Associate’s Degree or equivalent

5+ years MEP & CMMS experience

Valid Driver’s License

Tools

Excel

Word

PowerPoint

Job description

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

Plan and schedule daily and long-term work for site-based facility maintenance team using CMMS and associated software programs. Perform administrative duties as assigned by the Facility Manager.

Essential Duties & Responsibilities

Receives and schedules work orders from Regional Coordinators or on-site personnel, enters missing data and/or modifies as necessary to ensure correctness.

Creates schedule and dispatches to applicable team member on a daily, weekly, and monthly basis.

Generates and dispatches weekly and monthly PM’s, tracks progress throughout the month to ensure compliance.

Interfaces with customer as necessary to clarify the scope of work requested, follows up with status as required.

Maintains work order logs for monthly reports, making changes as necessary to ensure correctness.

Generates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the Facility Manager.

Processes daily time sheets for team and ensures correctness.

Assists in procuring material and services to include issuing and maintaining PO’s and invoices.

Schedules and maintains safety matrix for team members.

Maintains filing system ensuring proper record keeping.

Performs any other duties as deemed necessary by the Facility Manager, with potential overnight travel.

Qualifications

Education Associate’s Degree (A. A.) or equivalent from two-year college or technical school; or 5 to 10 years related experience and/or training; or equivalent combination of education and experience

Business Experience 5+ years MEP and CMMS related work experience required

Licenses/Certifications Valid Driver’s License required

Computer Skills Strong computer skills using Microsoft Office, including proficiency in Excel, Word and PowerPoint.

Language Skills English

Written and Oral Communication Skills Ability to read and comprehend instructions including, but not limited to, safety policies and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in individual and small group situations. Ability to communicate effectively and efficiently with both management and field level employees.

Physical Demands

While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds

Work Environment

Moving mechanical parts and high, precarious places

Occasional Exposure To

• Fumes or airborne particles
• Toxic or caustic chemicals
• Risk of electrical shock and vibration
• Moderate to high noise levels
• Outdoor weather conditions (including extreme cold, extreme heat)

Benefits

We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiance Action Policy .

Geographic Disclosure

Compensation Range: $28 - 35/HR

Other Compensation: N/A

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