Facilities Coordinator

Breezeline; Berwick (Columbia County); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Facilities Coordinator to support the management of facilities and property leases. This dynamic role involves administrative support to the Facilities and Finance teams, project coordination, and vendor management. The ideal candidate will thrive in a collaborative environment, ensuring operational efficiency and compliance with safety regulations. With a commitment to employee well-being and a culture of genuine connections, this company offers a competitive salary and comprehensive benefits, making it an exciting opportunity for those looking to make a significant impact in facilities management.

Benefits

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

Paid time off

401(k)

Employee stock purchase

Tuition reimbursement

Wellness programs

Qualifications

• 3+ years of relevant facility/property management experience.
• Proficient in MS Office and project management.

Responsibilities

• Provide administrative support to Facilities and Finance teams.
• Analyze business cases for capital investments and monitor expenses.
• Coordinate facility projects and manage project budgets.

Skills

Project management

Organization skills

Analytical skills

Customer service

Communication

Teamwork

Confidential information management

Education

College Diploma or equivalent experience

Tools

MS Office (Word, Excel, Access, PowerPoint)

Job description

Join to apply for the Facilities Coordinator role at Breezeline

Get AI-powered advice on this job and more exclusive features.

Company Culture

Our culture lifts you up—there is no ego in the way. Our common purpose? We all want to win for our customers. We aim to be evolving, dynamic, and ambitious. We believe in genuine connections. Each employee is a vital part of our unique, agile, and dedicated team.

Time Type

Regular

Job Description

Position Summary

Responsible for supporting the Manager in managing Breezeline facilities and property leases, sourcing vendors, maintaining records, verifying invoices, analyzing data, and preparing reports. Provides backup support to reception and maintains ID/access and parking records.

Responsibilities

1. Provide administrative support to Facilities and Finance teams, including correspondence, project follow-up, research, and report development.
2. Analyze and prepare business cases for capital investments and monitor operational expenses.
3. Coordinate facility projects, prepare communications, documentation, and track actions.
4. Manage project budgets and requisitions in financial systems.
5. Track and report energy and utility KPIs.
6. Verify invoices for accuracy and support procurement negotiations.
7. Maintain records of contracts, leases, and costs.
8. Facilitate collection of division information and report on initiatives.
9. Assist in budget development and monitoring.
10. Communicate with managers, contractors, and leaseholders regarding maintenance issues.
11. Oversee work related to safety, risk management, HVAC, and daily activities.
12. Participate in employee engagement activities.
13. Develop and maintain forms, procedures, and communications.
14. Maintain property and insurance records, ensure compliance with regulations.
15. Support safety and emergency procedures documentation.
16. Handle facility requests via Service Desk Ticketing System.
17. Perform other duties as assigned, ensuring health and safety compliance.

Qualifications

• College Diploma or equivalent experience.
• Minimum 3 years relevant facility/property management administrative experience.
• 3+ years managing vendors and contracts.

Competencies

• Project management and organization skills.
• Proficiency in MS Office (Word, Excel, Access, PowerPoint).
• Analytical skills, financial system knowledge, customer service, communication, teamwork, organizational skills.
• Ability to manage multiple priorities and exercise judgment with confidential information.

Additional Information

Location: Columbus, OH

This role has no supervisory responsibilities.

Benefits

• Competitive salary, health, dental, vision, life insurance, disability coverage, and more.
• Paid time off, flex work, 401(k), employee stock purchase, broadband services, tuition reimbursement, and wellness programs.

Company Values

We embrace diversity, promote inclusion, and prioritize employee well-being. We are committed to creating an equitable workplace and supporting accommodations during the application process.