Facilities Contracts Lead — Operations & Data

Circle K Stores Inc.; Town of Florida (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Circle K Stores Inc. in New York seeks a Facilities Contract Supervisor to oversee administrative support, procurement, and cross-system data reporting. You will coordinate with store teams, field operations, service managers, and third-party providers to ensure timely delivery of parts and services.

The role emphasizes attention to detail, analytical thinking, and ownership. You will collaborate with the Florida Division Facilities Specialist to maintain Nuvolo data accuracy and monitor

Qualifications

• Attention to detail and accuracy are paramount for this role.
• Strong analytical thinking and problem solving.
• Ability to navigate a fast-paced environment and ask for help when needed.
• Excellent business communication and presentation skills.
• Lives Circle K values: One Team, Do the Right Thing, Takes Ownership, Play to Win.

Responsibilities

• Performs diverse administrative support functions.
• Assesses emails, photographs, and construction documents to identify equipment or parts that need to be ordered.
• Reviews quotes, purchase orders, and warehouse shipping logs across multiple systems.
• Prepares purchase orders and reviews invoices.
• Tracks and communicates deliveries.
• Develops and maintains reports used for various departments using collected data in systems and manual data entry as needed.
• Communicates with store and Field Operations Team, Territory Service Managers, Service Technicians, Project Managers, and third party service providers.
• Works closely with Florida Division Facilities Specialist to maintain Nuvolo data accuracy.
• Assists in identifying facility repair needs and coordinates with respective maintenance team and Facilities Director.
• Monitors project and program expenditures and works with Enterprise Accounting, Fixed Assets and Division Finance Teams.

Skills

Attention to detail

Analytical skills

Problem solving

Resourceful

Self-starter

Ownership

Interpersonal skills

Mathematical skills

Under pressure

Communication skills

Company values alignment

Job description

Circle K Stores Inc. in New York seeks a Facilities Contract Supervisor to oversee administrative support, procurement, and cross-system data reporting. You will coordinate with store teams, field operations, service managers, and third-party providers to ensure timely delivery of parts and services.

The role emphasizes attention to detail, analytical thinking, and ownership. You will collaborate with the Florida Division Facilities Specialist to maintain Nuvolo data accuracy and monitor