Contracts Supervisor

circlek; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Circle K seeks a Facilities Contract Supervisor to manage a broad range of administrative duties and procurement tasks across multiple systems. You will coordinate with store teams, service providers, and internal departments to ensure timely orders, accurate data, and controlled expenditures.

The role emphasizes attention to detail, analytical thinking, and strong communication to maintain data accuracy and drive operational efficiency within the Florida division.

Qualifications

• Attention to detail and accuracy are essential for this role.
• Strong analytical thinking and problem solving are required.
• Ability to understand how processes produce results and how to improve them.
• Excellent interpersonal skills to collaborate with internal and external teams.

Responsibilities

• Performs diverse administrative support functions.
• Assesses emails, photos, and construction documents to identify equipment or parts to order.
• Reviews quotes, purchase orders, and warehouse shipping logs across multiple systems.
• Prepares purchase orders and reviews invoices.
• Tracks and communicates deliveries.

Skills

Attention to detail

Analytical skills

Critical thinking

Interpersonal skills

Mathematical skills

Under pressure

Job description

FACILITIES CONTRACT SUPERVISOR JOB DUTIES & RESPONSIBILITIES:

• Performs diverse administrative support functions
• Assesses emails, photographs, and construction documents to identify equipment or parts that need to be ordered
• Reviews quotes, purchase orders, and warehouse shipping logs, across multiple systems
• Prepares purchase orders and reviews invoices
• Tracks and communicates deliveries

• Develops and maintains reports used for various departments using collected data. This will be done within the systems as well as manual data entry as needed
• Communicates with store and Field Operations Team, Territory Service Managers, Service Technicians, Project Managers, and third part service providers
• Works closely with Florida Division Facilities Specialist to maintain Nuvolo data accuracy

• Assists in identifying facility repair needs and coordinates with respective maintenance team and Facilities Director
• Monitors project and program expenditures
• Works closely with Enterprise Accounting, Fixed Assets and Division Finance Teams
• All other job duties as necessary

FACILITIES CONTRACT SUPERVISOR QUALIFICATIONS:

• Attention to detail and accuracy is paramount for this role
• Critical thinker with strong analytical skills
• Ability to not only see the result but to understand how things work and how the result was achieved
• Resourceful, creative and works with a sense of urgency
• Self-starter that learns quickly and can navigate a fast-paced environment but not afraid to ask questions or ask for help
• Takes ownership of a process while looking for ways to scale and improve the process as the company changes

• Excellent inter-personal skills with the ability to collaborate and build meaningful internal and external relationships to help drive results
• Strong mathematical and analytical skills
• Ability to work under pressure and strict deadlines
• High degree of motivation and passion
• Excellent business communication and presentation skills
• Lives our Company values: One Team, Do the Right Thing, Takes Ownership, Play to Win

Circle K is an Equal Opportunity Employer.
The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company's Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.