Facilities Contract Coordinator - (497164 )

University of Houston; Houston (TX); On-site; USD 33,000 - 40,000; Full time

Job summary

The University of Houston Facilities Management department is seeking a detail-oriented professional to support the development and fulfillment of contracts for operational and construction services on university projects.

The role involves drafting and finalizing contract documentation, coordinating with vendors, monitoring invoices, and assisting with project closeouts and budget reconciliations. Equal opportunity employer, security sensitive with background check required.

Qualifications

• Requires a minimum of three (3) years of directly job-related experience.
• Department is willing to accept education in lieu of experience.
• Department is willing to accept experience in lieu of education.

Responsibilities

• Assists Facilities/Construction Management staff with preparation of operational and construction contracts and related documentation for project-specific work.
• Communicates with vendors to finalize contracts and contract-related documents.
• Assists with research and handling of project-related contracts, memos, letters, mail-outs, documents and problem resolution.
• Ensures compliance with various reporting requirements.
• Assists with drafting project-related solicitations for procurement of operational and construction services.
• Reviews and corrects contract deficiencies and maintains final documents in designated file system.
• Monitors invoices and payments to vendors.
• Responsible for project closeouts and assists with final budget reconciliation.
• Serves on committees and task forces as a unit representative.
• Performs other job-related duties as assigned.

Job description

Department: FacilitiesManagementSalary: $26.44/ hr

Description:

Provides support to management in the development andfulfillment of contract requirements for operational andconstruction services. Participates in the preparation andexecution of required documents for project specific jobs for theUniversity of Houston.

• 1. Assists Facilities/Construction Management staff with thepreparation of operational and construction contracts to includedrafting of various required documentation for final distributionon project specific jobs and ensuring proper funding is inplace.
• 2. Communicates with vendors to finalize contracts and/orcontract related documents.
• 3. Assists with research and handling of project-relatedcontracts, memos, letters, mail-outs, documents and problemresolution.
• 4. Ensures compliance with various reporting requirements.
• 5. Assists with drafting project related solicitations for theprocurement of operational and construction services.
• 6. Reviews and corrects contract deficiencies and maintainsfinalized documents in designated file system.
• 7. Monitors invoices and payments to vendors.
• 8. Responsible for project closeouts and assists projectmanagement with final budget reconciliation.
• 9. Serves on committees and task forces as a representative ofthe unit.
• 10. Performs other job-related duties as assigned.

Department is willing to accept education in lieu ofexperience.

Department is willing to accept experience in lieu ofeducation.

MQ: Requires a thorough understanding of both theoretical andpractical aspects of an analytical, technical or professionaldiscipline; or the basic knowledge of more than one professionaldiscipline. Knowledge of the discipline is normally obtainedthrough a formal, directly job-related 4 year degree from a collegeor university or an equivalent in-depth specialized trainingprogram that is directly related to the type of work beingperformed.

Requires a minimum of three (3) years of directly job-relatedexperience.

All positions at the University of Houston-System are securitysensitive and will require a criminal history check.

The University of Houston System and its universities are EqualOpportunity Institutions. Everyone is encouraged to apply.