Facilities Contract Coordinator

University of Houston; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

University of Houston Facilities Management is seeking an experienced Contracts Administrator to support the development and fulfillment of contract requirements for operational and construction services. You will assist with preparation of documents for project-specific jobs and ensure proper funding is in place.

Responsibilities include drafting, vendor communications, research and handling of project contracts, memos, mail-outs, and problem resolution.

Qualifications

• Requires a formal, directly job-related 4 year degree or equivalent training.
• Minimum of three (3) years of directly job-related experience.

Responsibilities

• Assists with preparation of operational and construction contracts and related documentation.
• Communicates with vendors to finalize contracts and related documents.
• Handles project-related contracts, memos, letters, mail-outs, documents and problem resolution.
• Ensures compliance with various reporting requirements.
• Drafts project-related solicitations for procurement of services.
• Reviews and corrects contract deficiencies and maintains documents in file system.
• Monitors invoices and payments to vendors.
• Assists with project closeouts and budget reconciliation.
• Serves on committees and task forces as a representative of the unit.
• Performs other job-related duties as assigned.

Skills

Contract drafting

Vendor communication

Document management

Budget reconciliation

Contract compliance

Reporting

Education

Bachelor's degree or equivalent in a relevant field

Job description

Department:Facilities Management Salary:Commensurate with Experience/Education

Description:

Provides support to management in the development and fulfillment of contract requirements for operational and construction services. Participates in the preparation and execution of required documents for project specific jobs for the University of Houston.

1. Assists Facilities/Construction Management staff with the preparation of operational and construction contracts to include drafting of various required documentation for final distribution on project specific jobs and ensuring proper funding is in place.
2. Communicates with vendors to finalize contracts and/or contract related documents.
3. Assists with research and handling of project-related contracts, memos, letters, mail-outs, documents and problem resolution.
4. Ensures compliance with various reporting requirements.
5. Assists with drafting project related solicitations for the procurement of operational and construction services.
6. Reviews and corrects contract deficiencies and maintains finalized documents in designated file system.
7. Monitors invoices and payments to vendors.
8. Responsible for project closeouts and assists project management with final budget reconciliation.
9. Serves on committees and task forces as a representative of the unit.
10. Performs other job-related duties as assigned.

Department is willing to accept education in lieu of experience.

Department is willing to accept experience in lieu of education.

MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Requires a minimum of three (3) years of directly job-related experience.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.