F/CM Office Administrator - (496871 )

University of Houston; Houston (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

University of Houston is seeking a senior administrative professional to manage the Facilities Planning & Construction department’s office services and operations. The role oversees daily budgetary and financial tasks, personnel support, onboarding, and calendar coordination with internal and external stakeholders.

Responsibilities include coordinating the hiring process, onboarding new staff, managing the senior leader's calendar, and planning staff development opportunities, while ensuring

Qualifications

• Manages the development and coordination of office services and activities for a department.
• Oversees budgets, financial accounts, and administrative functions for Facilities/Construction Management (F/CM).
• Ensures effective administrative support within the department.

Responsibilities

• Oversees the hiring management process for an F/CM team: paperwork, interviews, packets, and interview committee.
• Oversees onboarding: office setup, access, orientation, training.
• Manages daily calendar for a Senior Leader and coordinates with faculty, staff, vendors, and contractors.
• Plans unit activities and staff training opportunities.
• Reconciles budgets and processes invoice/payments for meetings and travel.
• Conducts property and space inventory as needed.
• Prepares information for meetings with leadership and external parties; drafts complex documents.
• Performs other duties as required.

Skills

Hiring management

Budget reconciliation

Onboarding

Calendar management

Staff development

Job description

Department: Facilities Planning &CnstrSalary: Commensurate withExperience/Education

Description:

Manages the development and coordination of office services andactivities, including the day-to-day oversight of budgetary,financial, personnel and administrative functions for a department,ensuring optimal effectiveness of administrative support withFacilities/Construction Management (F/CM).

• Oversees the hiring management process for an F/CM team toinclude but not limited to; compiling necessary paperwork, scheduleinterviews, prepare interview packets and establish the interviewhiring committee.
• Oversees onboarding including office and computer set up andaccess, department orientation, training and other needs.
• Manages and maintains the daily calendar for a Senior Leaderof an F/CM team, including appointments meetings and activitieswith F/CM team members, internal faculty and staff as well asexternal vendors and contractors.
• Facilitates the planning of F/CM unit activities, and stafftraining and development opportunities.
• Handles reconciliation of budgets and financial accounts,reviews for any discrepancies, processes payments of invoices,travel expenses and all payments related to various meetings.
• Conducts property and space inventory for the office on an asneeded basis.
• Collects and prepares information for use in discussions andmeetings with executive leadership and outside individuals;composes and finalizes complex correspondence, reports andother-format documents.
• Performs other job-related duties as required.

Department is willing to accept experience in lieu ofeducation.

MQ: Education: Requires a thorough understanding of boththeoretical and practical aspects of an analytical, technical orprofessional discipline; or the basic knowledge of more than oneprofessional discipline. Knowledge of the discipline is normallyobtained through a formal, directly job-related 4 year degree froma college or university or an equivalent in-depth specializedtraining program that is directly related to the type of work beingperformed.

Experience: Requires a minimum of three (3) years of directlyjob-related experience. Certification/Licensing: None.

All positions at the University of Houston-System are securitysensitive and will require a criminal history check.

The University of Houston System and its universities are EqualOpportunity Institutions. Everyone is encouraged to apply.