Facilities /Construction Management Purchasing Ops Coordinator - (496587 )

The Chronicle Of Higher Education, Inc.; Houston (TX); On-site; USD 49,400 - 56,200; Full time

Job summary

The Chronicle of Higher Education, Inc. seeks a Facilities Procurement professional to support MRO purchases for the University Facilities/Construction Management department. You will review requisitions, prepare orders, and coordinate P-Card transactions to ensure timely delivery of goods and services.

You will assist with invoice validation reports, financial and asset inventory tasks, and safety training operations for large programs, while ensuring compliance with university policies.

Qualifications

• Education in lieu of experience accepted.
• Thorough understanding of analytical/technical or professional discipline; formal 4-year degree or equivalent training.
• Minimum of one (1) year of directly job-related experience.
• All UH System positions are security-sensitive and require a criminal history check.
• UH System equal opportunity employer; encourages everyone to apply.

Responsibilities

• Provide procurement guidance for complex purchases of MRO materials and services.
• Obtain price quotations and prepare internal purchase orders; ensure compliance with state regs and policies.
• Prepare requisitions, purchase orders, and coordinate P-Card transactions for procurement of MRO materials.
• Liaise between vendors and departments for order status and procurement procedures; monitor market trends.
• Assist with project coordination to ensure objectives and compliance.
• Develop and maintain external vendor communications; resolve issues.
• Support in applying university service standards and compliance with codes and regulations.
• Prepare recurring and ad-hoc program reports, invoices, and documentation for management.
• Assist with financial, asset inventory, and safety training for large programs.
• Perform other duties as assigned.

Education

4-year degree or equivalent training

Job description

Department

Facilities Management

Salary

$49,400 - $56,200

Job Overview

Provides support to Facilities/Construction Management for the purchase of MRO goods and essential services for the University Facilities/Construction Management department. Review and prepare department purchase requisitions, purchase orders and facilitate P-Card transactions to provide departments with goods and services. Assist with the preparation of invoice validation reports for management review. Assists with financial, asset inventory and safety training operations of large or complex unit department programs.

Responsibilities

1. Provides procurement guidance and assistance to Facilities/Construction Management staff with the complex purchases of MRO materials and essential services within specific commodity groupings to meet departmental needs.
2. Obtains price quotations for wide ranges of products as well as preparing internal purchase orders and ensuring compliance with state regulations and university policies.
3. Prepares purchase requisitions, purchase orders and coordinates P-Card transactions to facilitate purchase of MRO materials and essential services.
4. Acts as a liaison between vendors and departments for order status, procurement procedures, and problem resolutions. Maintains awareness of current market trends and techniques to ensure the most cost‑efficient purchases.
5. Assists with projects and programs coordination to ensure implementation and prescribed compliance activities are carried out in accordance with specified objectives.
6. Develops and maintains effective communication methods for external vendors and assigned areas and programs, ensuring that issues are properly communicated and resolved.
7. Assists in the development and application of university service standards and ensures compliance with all applicable codes as well as university and state business regulations.
8. Prepares and presents recurring and various ad‑hoc program reports, proposals, invoice validation reports, manuals and other program documentation as required for management use.
9. Assists with financial, asset inventory and safety training operations of large or complex unit department programs.
10. Performs other duties as assigned.

Qualifications

Department is willing to accept education in lieu of experience. Department is willing to accept experience in lieu of education.

MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4‑year degree from a college or university or an equivalent in‑depth specialized training program that is directly related to the type of work being performed.

Requires a minimum of one (1) year of directly job-related experience.

All positions at the University of Houston System are security‑sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.