Facilities & CMMS Project Coordinator

Loyal Source; Los Angeles (CA); On-site; USD 39,778 - 56,653; Full time

Job summary

Loyal Source is seeking a Facilities/Administrative Specialist to support the LAX ConRAC site, liaising with onsite technicians and contractors to ensure smooth daily operations and contract compliance.

The role requires CMMS experience, strong MS Office skills, and excellent organizational abilities. HR experience or bilingual capabilities are a plus, with a focus on accurate reporting and communication.

Qualifications

• Three years’ experience in a Facilities, Property management or Construction environment.
• Proficiency in Microsoft Office Suite; Outlook, Excel, Word required.
• Exceptional customer service skills, excellent verbal and written communications skills are required.
• Experience with a CMMS software.
• Ability to perform sensitive and confidential tasks.
• Determine work priorities, work independently, and follow through on tasks.
• Ability to comprehend contract language, implement and apply as needed to ensure contract deliverables and compliance are achieved.
• Experience in an HR group and bilingual abilities are a plus.

Responsibilities

• Maintain CMMS database including ensuring proper categorization and timely dispatching of technicians, equipment history and status, generation of work orders, and overall operation of CMMS system to maintain contract compliance.
• Maintain critical inventory tracking system for air filters, PPE, maintenance parts, etc.
• Finance, contract management, admin support functions.
• Maintain Preventative Maintenance schedule in CMMS system.
• Schedule vendors for work on site and document when work is completed.
• Assist with Contract Deliverable Requirements, including gathering data and building reports.
• Attend various meetings; document and distribute meeting minutes.
• Respond to telephone calls and greet visitors at site; be the main POC for the project community including tenants and client via email and phone.
• Effectively communicate and interact with persons of diverse backgrounds and abilities.
• Compose various forms of correspondence to maintain clear communications with all end users.
• Coordinate monthly safety meetings for site.
• Organize and maintain various filing systems, including SharePoint.
• Provide back up for site purchasing duties; create POs, invoice resolution, etc.
• Assist with scheduling and organizing project activities including meetings, training, etc.
• Perform general office duties for site including research.
• Other duties as assigned.

Skills

CMMS software

MS Office Suite

Customer service

Communication skills

Independent work

Job description

Loyal Source is seeking a Facilities/Administrative Specialist to support the LAX ConRAC site, liaising with onsite technicians and contractors to ensure smooth daily operations and contract compliance.

The role requires CMMS experience, strong MS Office skills, and excellent organizational abilities. HR experience or bilingual capabilities are a plus, with a focus on accurate reporting and communication.