Project Support Coordinator

Loyal Source; Los Angeles (CA); On-site; USD 39,778 - 56,653; Full time

Job summary

Loyal Source is seeking a Facilities/Administrative Specialist to support the LAX ConRAC site, liaising with onsite technicians and contractors to ensure smooth daily operations and contract compliance.

The role requires CMMS experience, strong MS Office skills, and excellent organizational abilities. HR experience or bilingual capabilities are a plus, with a focus on accurate reporting and communication.

Qualifications

• Three years’ experience in a Facilities, Property management or Construction environment.
• Proficiency in Microsoft Office Suite; Outlook, Excel, Word required.
• Exceptional customer service skills, excellent verbal and written communications skills are required.
• Experience with a CMMS software.
• Ability to perform sensitive and confidential tasks.
• Determine work priorities, work independently, and follow through on tasks.
• Ability to comprehend contract language, implement and apply as needed to ensure contract deliverables and compliance are achieved.
• Experience in an HR group and bilingual abilities are a plus.

Responsibilities

• Maintain CMMS database including ensuring proper categorization and timely dispatching of technicians, equipment history and status, generation of work orders, and overall operation of CMMS system to maintain contract compliance.
• Maintain critical inventory tracking system for air filters, PPE, maintenance parts, etc.
• Finance, contract management, admin support functions.
• Maintain Preventative Maintenance schedule in CMMS system.
• Schedule vendors for work on site and document when work is completed.
• Assist with Contract Deliverable Requirements, including gathering data and building reports.
• Attend various meetings; document and distribute meeting minutes.
• Respond to telephone calls and greet visitors at site; be the main POC for the project community including tenants and client via email and phone.
• Effectively communicate and interact with persons of diverse backgrounds and abilities.
• Compose various forms of correspondence to maintain clear communications with all end users.
• Coordinate monthly safety meetings for site.
• Organize and maintain various filing systems, including SharePoint.
• Provide back up for site purchasing duties; create POs, invoice resolution, etc.
• Assist with scheduling and organizing project activities including meetings, training, etc.
• Perform general office duties for site including research.
• Other duties as assigned.

Skills

CMMS software

MS Office Suite

Customer service

Communication skills

Independent work

Job description

This position is located at the LAX ConRAC and will be responsible for the support of the P3 LAX ConRAC site. This position will have daily contact with onsite technicians and contractors to maintain the LAX ConRAC 2023 site. Ideal candidate will understand facilities operations, have experience with a CMMS system, have excellent organizational, computer and administrative skills, and be a quick learner. The position reports directly to the onsite Customer Business Manager.

Pay Rate: $35/hr

PRINCIPAL DUTIES:

• Maintain CMMS database including ensuring proper categorization and timely dispatching of technicians, equipment history and status, generation of work orders, and overall operation of CMMS system to maintain contract compliance.
• Maintain critical inventory tracking system for air filters, PPE, maintenance parts, etc.
• Finance, contract management, admin support functions.
• Maintain Preventative Maintenance schedule in CMMS system.
• Schedule vendors for work on site and document when work is completed.
• Assist with Contract Deliverable Requirements, including gathering data and building reports.
• Attend various meetings; document and distribute meeting minutes.
• Respond to telephone calls and greet visitors at site; be the main POC for the project community including tenants and client via email and phone.
• Effectively communicate and interact with persons of diverse backgrounds and abilities.
• Compose various forms of correspondence to maintain clear communications with all end users.
• Coordinate monthly safety meetings for site.
• Organize and maintain various filing systems, including SharePoint.
• Provide back up for site purchasing duties; create POs, invoice resolution, etc.
• Assist with scheduling and organizing project activities including meetings, training, etc.
• Perform general office duties for site including research.
• Other duties as assigned.

REQUIREMENTS:

• Three years’ experience in a Facilities, Property management or Construction environment.
• Proficiency in Microsoft Office Suite; Outlook, Excel, Word required.
• Exceptional customer service skills, excellent verbal and written communications skills are required.
• Experience with a CMMS software.
• Ability to perform sensitive and confidential tasks.
• Determine work priorities, work independently, and follow through on tasks.
• Ability to comprehend contract language, implement and apply as needed to ensure contract deliverables and compliance are achieved.
• Experience in an HR group and bilingual abilities are a plus.

About Loyal Source

Loyal Source provides healthcare and technology solutions designed to improve outcomes and support mission-critical operations. Guided by innovation and purpose, we help organizations achieve success across complex challenges worldwide. Loyal Source is a military friendly employer and proud partner of the Military Spouse Employment Partnership program.

We are committed to providing equal employment opportunities to all applicants. If you have a disability or medical condition and need a reasonable accommodation to participate in this step of the hiring process, you may request an alternative method or accommodation at any time by contacting Human Resources at [e-mail].

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by contacting HR at [e-mail]. If you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability, please select the accessibility menu to the (right or left) for more assistance. You can also request reasonable accommodations by contacting a telecommunications relay service by dialing 711 for direct access and assistance (tty).

This contractor and subcontractor abides by the requirements of 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a).
These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors.