CMMS Platform Administrator | Facilities Tech & Reporting

Jones Lang LaSalle Incorporated; Santa Clara, Northern (CA, KY); Hybrid; USD 70,000 - 88,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Facilities Systems Coordinator to administer CMMS and related facility management tools, ensuring data integrity and reliable reporting. You will train account teams, vendors, and client staff, configure system settings, develop inspection forms, and produce monthly, quarterly, and ad-hoc reports to support operations and client goals.

This role requires strong Excel skills, effective communication, and the ability to work across

Qualifications

• Strong technology aptitude and ability to learn complex software.
• Proficient in Microsoft Excel and overall Office suite.
• Excellent written and verbal communication for non-technical audiences.
• Customer-service orientation with professionalism under deadlines.
• Able to multitask and work independently.
• Strong organizational skills and data accuracy.
• Collaborative approach across diverse teams.

Responsibilities

• Administer CMMS including user management, security, assets, and scheduling.
• Provide training and ongoing support to account teams, vendors, and client staff.
• Configure settings like codes, business hours, contacts, notifications, formats, dispatch workflows.
• Develop and deploy inspection forms coordinating data with service request teams.
• Produce monthly, quarterly, annual, and ad-hoc reports on work orders, maintenance, compliance, labor, projects, incidents, training.
• Explore new business needs within system capabilities and implement solutions.
• Maintain documentation and act as the single point of contact for system questions.

Skills

Tech savvy

Advanced Excel

Communication

Multitasking

Organizational skills

Customer service

Independent worker

Education

Bachelor's degree in related field

Tools

MS Office Suite

CMMS experience

Job description

Jones Lang LaSalle Incorporated (JLL) is seeking a Facilities Systems Coordinator to administer CMMS and related facility management tools, ensuring data integrity and reliable reporting. You will train account teams, vendors, and client staff, configure system settings, develop inspection forms, and produce monthly, quarterly, and ad-hoc reports to support operations and client goals.

This role requires strong Excel skills, effective communication, and the ability to work across