Facilities & Biobank Site Coordinator (Indy)

Azenta US, Inc.; Indianapolis (IN); On-site; USD 28,000 - 34,000; Full time

Job summary

Azenta US, Inc. is seeking a Facilities Site Coordinator in Indianapolis to provide advanced administrative and operational support to the Facilities and Biobank teams.

The role ensures smooth site operations by managing vendor relationships, maintaining inventories, and monitoring equipment servicing. You will interact across staff levels in a fast-paced environment, handling confidential information with professionalism and discretion while supporting quality audits and SOP updates.

Qualifications

• Associate’s Degree with at least 2 years of experience or High School equivalent with 3 years of experience.
• Strong administrative data entry and document review skills in company systems.
• Experience preparing purchase requisitions and placing orders; PO approvals when needed.
• Experience establishing and maintaining vendor relationships and coordinating facility maintenance and servicing.
• Ordering department supplies, maintaining minimum inventory levels, tracking usage, and replenishing.
• Excellent interpersonal, organizational, and written communication skills.
• Proficient in Microsoft Office; strong spreadsheet capabilities.
• Ability to handle confidential information and maintain professional discretion.
• Intermediate financial record keeping, budgeting, and bookkeeping.

Responsibilities

• Manage vendor relationships and coordinate facility maintenance and equipment servicing.
• Maintain inventory by checking stock levels and placing orders as needed.
• Ensure equipment operation by scheduling repairs and maintaining inventories.
• Backup receptionist duties as needed.
• Review and update documents in the CMMS, QMS, and SDS systems.
• Prepare correspondence and obtain necessary signatures; distribute communications.
• Coordinate facility maintenance and equipment servicing; ensure timely distribution of info.
• Generate weekly management reports for the Global Biobank Committee.

Skills

Administrative skills

Data entry

Vendor management

Microsoft Office

Communication skills

Organizational skills

Confidentiality

Budgeting basics

Multi-tasking

Customer service

Education

Associate degree

High school diploma

Tools

CMMS

Quality Management System

SDS system

Job description

Azenta US, Inc. is seeking a Facilities Site Coordinator in Indianapolis to provide advanced administrative and operational support to the Facilities and Biobank teams.

The role ensures smooth site operations by managing vendor relationships, maintaining inventories, and monitoring equipment servicing. You will interact across staff levels in a fast-paced environment, handling confidential information with professionalism and discretion while supporting quality audits and SOP updates.