Facilities Site Coordinator

Azenta Inc.; Indianapolis (IN); On-site; USD 57,308,000 - 73,068,000; Full time

Job summary

Azenta Inc. is seeking a Facilities Site Coordinator to support the Facilities and Biobank teams in Indianapolis. You will handle vendor relations, inventory, and Ada to ensure smooth operations, confidentiality, and professionalism in a fast-paced environment.

You will maintain and improve maintenance records, support quality audits and reports, and assist with receptionist duties as needed. The role emphasizes data accuracy and cross-functional teamwork.

Qualifications

• Associate’s Degree with 2+ years of experience or high school with 3+ years.
• Strong administrative skills including data entry and document reviews.
• Experience creating purchase requisitions and placing orders.
• Experience managing vendor relationships and coordinating facility maintenance.
• Excellent communication, organization, and interpersonal skills.
• Proficiency in Microsoft Office and spreadsheet applications.
• Intermediate financial record keeping and budgeting.

Responsibilities

• Manage vendor relationships and coordinate facility maintenance.
• Maintain supplies inventory and place replenishment orders.
• Ensure equipment operation by scheduling repairs and inventorying assets.
• Serve as backup receptionist when needed.
• Review and update CMMS, QMS, and SDS records.
• Prepare correspondence and obtain signatures as required.
• Update SOPs and support quality audits.
• Produce weekly reports for the Global Biobank Committee.

Skills

Administrative skills

Vendor relationships

Data entry

Microsoft Office

Communication skills

Attention to detail

Budgeting

Education

Associate’s Degree or equivalent

Bachelor’s Degree in accounting (preferred)

Tools

MS Office

Job description

Azenta Inc. At Azenta, new ideas, new technologies and new ways of thinking are driving our future. Our customer focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships. All we accomplish is grounded in our core values of Customer Focus, Achievement, Accountability, Teamwork, Employee Value and Integrity.

Job Title

Facilities Site Coordinator

Job Description

How You’ll Add Value: The Facilities Site Coordinator will supply an advanced level of support services to the Facilities and Biobank teams within the Resource Management group and help ensure smooth operations of the facility by performing a variety of highly responsible administrative and operational support functions varying in complexity. The Facilities Site Coordinator will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

What You’ll Do:

• Manages assigned vendor relationships and coordinates facility maintenance and equipment servicing
• Maintains the supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Ensure operation of equipment by calling for repairs, maintaining equipment inventories and escorting vendors
• Act as a backup to the receptionist when needed
• Performs regular reviews of documents entered into the facility’s Computerized Maintenance Management System, Quality Management System, and Safety Data Sheet System
• Maintains files, prepares, and transcribes correspondence, obtains appropriate signatures where necessary
• Coordinates facility maintenance and equipment servicing
• Ensures all outgoing and incoming communications are accurate, timely and appropriately distributed
• Completes the management report for the Global Biobank Committee on a weekly basis
• Acts as Biobank Sourcing contact for assigned supplies
• Responsible for maintaining minimum inventory items of assigned supplies for Biobank team
• Obtaining approved POs as necessary and ordering of assigned supplies for the Biobank team
• Manage rent schedule for SRS to provide to Finance for payment
• Update SOPs, NCs, CAPAs, etc.
• Support quality audits

What You Will Bring:

• Required Associate’s Degree with at least 2 years of experience or High School equivalent with 3 years of experience
• Solid administrative skills to include, but not limited to: entering data and performing regular reviews of information and documents entered into various company systems, maintaining files, preparing reports, obtaining appropriate signatures when necessary; ensuring all outgoing and incoming communications are accurate, timely and appropriately distributed
• Experience preparing purchase requisitions and placing orders as necessary
• Experience establishing and maintaining vendor relationships and coordinating facility maintenance and equipment servicing
• Experience ordering department related supplies, obtaining PO approvals when necessary, maintaining minimum inventory items, tracking usage, and replenishing as necessary
• Excellent interpersonal, organizational, and oral and written communication skills
• Efficient in Microsoft Office Suite Spreadsheet capabilities
• Strong analytical skills and attention to detail
• Excellent customer service skills
• Professional attitude with a friendly and courteous demeanor
• Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
• Ability to use independent judgment and to manage and impart confidential information
• Intermediate financial record keeping, budget, mathematics, and bookkeeping
• Preferred: Bachelor’s Degree with at least one year of experience in accounting
• Good understanding of the life sciences community
• Experience working with executives

Your Working Conditions:

General office environment Position located in Indianapolis

Azenta is an Equal Opportunity Employer. This company considers candidates regardless of race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability or veteran status.

United States Base Compensation: $20.00 - $25.50 The posted pay range for this position is an estimate based on current market data and internal pay structure. Final compensation may vary above or below this range depending on factors such as experience, education (including licensure and certificates), qualifications, performance, and geographic location, among other relevant business or organizational needs.

Azenta is a market leader in automated bio sample management solutions and multiomics services across areas such as drug development, clinical and advanced cell therapies for the industry's top pharmaceutical, biotech, academic and healthcare institutions globally.

We provide unparalleled capabilities with our lab analysis, sample management and storage services, informatics software, and consumables, with the largest installed base managing over 1 billion samples globally.

As a global leader in R&D multiomics services, Azenta Life Sciences, leads the way in providing superior data quality with unparalleled technical support to enable researchers around the world to advance their scientific discoveries faster than ever before.