Facilities & Biobank Operations Coordinator

azenta; Indianapolis (IN); On-site; USD 28,000 - 35,000; Full time

Job summary

Azenta Inc. in Indianapolis is seeking a Facilities Site Coordinator to support maintenance, procurement, and administrative operations for the Facilities and Biobank teams.

The role involves coordinating vendor relationships, maintaining inventories, and ensuring equipment upkeep. You will interact with staff at all levels in a fast-paced environment, handle confidential information, prepare reports, and support quality audits.

Qualifications

• Associate's Degree with at least 2 years of experience or High School equivalent with 3 years of experience.
• Solid administrative skills to include entering data and reviewing information and documents entered into various company systems.
• Experience preparing purchase requisitions and placing orders as necessary.
• Experience establishing and maintaining vendor relationships and coordinating facility maintenance and equipment servicing.
• Experience ordering department related supplies, obtaining PO approvals, maintaining minimum inventory items, tracking usage, and replenishing as necessary.
• Excellent interpersonal, organizational, and oral and written communication skills.
• Efficient in Microsoft Office Suite and Spreadsheet capabilities.
• Strong analytical skills and attention to detail.
• Excellent customer service skills.
• Professional attitude with a friendly and courteous demeanor.
• Ability to manage multiple, simultaneous, and complex tasks and projects.

Responsibilities

• Manages assigned vendor relationships and coordinates facility maintenance and equipment servicing.
• Maintains the supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Ensure operation of equipment by calling for repairs, maintaining equipment inventories and escorting vendors.
• Act as a backup to the receptionist when needed.
• Performs regular reviews of documents entered into the facility's Computerized Maintenance Management System, Quality Management System, and Safety Data Sheet System.
• Maintains files, prepares, and transcribes correspondence, obtains appropriate signatures where necessary.
• Coordinates facility maintenance and equipment servicing.
• Ensures all outgoing and incoming communications are accurate, timely and appropriately distributed.
• Completes the management report for the Global Biobank Committee on a weekly basis.
• Acts as Biobank Sourcing contact for assigned supplies.
• Responsible for maintaining minimum inventory items of assigned supplies for Biobank team.
• Obtaining approved POs as necessary and ordering of assigned supplies for the Biobank team.
• Manage rent schedule for SRS to provide to Finance for payment.
• Update SOPs, NCs, CAPAs, etc.
• Support quality audits.

Skills

Vendor relationships

Microsoft Office

Inventory management

Data entry

Communication skills

Confidential information handling

Analytical skills

Customer service

Multitasking

Education

Associate's Degree

High School Diploma

Bachelor's Degree (Preferred)

Tools

Microsoft Excel

Quality Management System (QMS)

Job description

Azenta Inc. in Indianapolis is seeking a Facilities Site Coordinator to support maintenance, procurement, and administrative operations for the Facilities and Biobank teams.

The role involves coordinating vendor relationships, maintaining inventories, and ensuring equipment upkeep. You will interact with staff at all levels in a fast-paced environment, handle confidential information, prepare reports, and support quality audits.