Facilities Site Coordinator

Azenta Life Sciences; Indianapolis (IN); On-site; USD 42,000 - 53,000; Full time

Job summary

Azenta Inc. in Indianapolis seeks a Facilities Site Coordinator to provide advanced administrative support to facilities and biobank teams, ensuring smooth operations.

The role interacts with staff at all levels in a fast-paced environment, maintaining confidentiality and professionalism. The ideal candidate has solid administrative and data management skills, experience with procurement, vendor relations, and inventory control, and is proficient with Microsoft Office and basic financial

Qualifications

• Associate’s Degree with at least 2 years of experience or High School equivalent with 3 years of experience.
• Solid administrative skills including data entry, report preparation and document management.
• Experience with purchase requisitions, supplier relationships and inventory control.
• Excellent interpersonal and written/oral communication skills.
• Proficient in Microsoft Office and basic financial record keeping.

Responsibilities

• Manages vendor relationships and coordinates facility maintenance and equipment servicing.
• Maintains inventory, checks stock levels and expedites supply orders.
• Oversees equipment operation, calls for repairs and maintains inventories.
• Acts as receptionist backup and supports confidential information handling.
• Updates SOPs, NCs, CAPAs and supports quality audits.
• Produces weekly management reports for the Global Biobank Committee.

Skills

Administrative skills

Microsoft Office Suite

Spreadsheet capabilities

Communication skills

Attention to detail

Customer service

Education

Associate’s Degree

High School diploma + 3 years

Bachelor’s Degree in Accounting

Tools

CMMS

QMS

SDS System

Job description

Azenta Inc.

At Azenta, new ideas, new technologies and new ways of thinking are driving our future. Our customer focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships.

All we accomplish is grounded in our core values of Customer Focus, Achievement, Accountability, Teamwork, Employee Value and Integrity

Job Title

Facilities Site Coordinator

Job Description

How You’ll Add Value:

The Facilities Site Coordinator will supply an advanced level of support services to the Facilities and Biobank teams within the Resource Management group and help ensure smooth operations of the facility by performing a variety of highly responsible administrative and operational support functions varying in complexity. The Facilities Site Coordinator will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

What You’ll Do:

• Manages assigned vendor relationships and coordinates facility maintenance and equipment servicing

• Maintains the supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies

• Ensure operation of equipment by calling for repairs, maintaining equipment inventories and escorting vendors

• Act as a backup to the receptionist when needed

• Performs regular reviews of documents entered into the facility’s Computerized Maintenance Management System, Quality Management System, and Safety Data Sheet System

• Maintains files, prepares, and transcribes correspondence, obtains appropriate signatures where necessary

• Coordinates facility maintenance and equipment servicing

• Ensures all outgoing and incoming communications are accurate, timely and appropriately distributed

• Completes the management report for the Global Biobank Committee on a weekly basis

• Acts as Biobank Sourcing contact for assigned supplies

• Responsible for maintaining minimum inventory items of assigned supplies for Biobank team

• Obtaining approved POs as necessary and ordering of assigned supplies for the Biobank team

• Manage rent schedule for SRS to provide to Finance for payment

• Update SOPs, NCs, CAPAs, etc.

• Support quality audits

What You Will Bring:

Required

• Associate’s Degree with at least 2 years of experience or High School equivalent with 3 years of experience

• Solid administrative skills to include, but not limited to: entering data and performing regular reviews of information and documents entered into various company systems, maintaining files, preparing reports, obtaining appropriate signatures when necessary; ensuring all outgoing and incoming communications are accurate, timely and appropriately distributed

• Experience preparing purchase requisitions and placing orders as necessary

• Experience establishing and maintaining vendor relationships and coordinating facility maintenance and equipment servicing

• Experience ordering department related supplies, obtaining PO approvals when necessary, maintaining minimum inventory items, tracking usage, and replenishing as necessary

• Excellent interpersonal, organizational, and oral and written communication skills

• Efficient in Microsoft Office Suite

• Spreadsheet capabilities

• Strong analytical skills and attention to detail

• Excellent customer service skills

• Professional attitude with a friendly and courteous demeanor

• Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects

• Ability to use independent judgment and to manage and impart confidential information

• Intermediate financial record keeping, budget, mathematics, and bookkeeping

Preferred:

• Bachelor’s Degree with at least one year of experience in accounting

• Good understanding of the life sciences community

• Experience working with executives

Your Working Conditions:

• General office environment

• Position located in Indianapolis

Azenta is an Equal Opportunity Employer. This company considers candidates regardless of race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability or veteran status.

United States Base Compensation: $20.00 - $25.50

The posted pay range for this position is an estimate based on current market data and internal pay structure. Final compensation may vary above or below this range depending on factors such as experience, education (including licensure and certifications), qualifications, performance, and geographic location, among other relevant business or organizational needs.