Facilities Assistant

The Phoenix Group; San Francisco (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

The Phoenix Group is seeking two reliable Temporary Facilities Assistants to support an upcoming office relocation in San Francisco. You will help with pre-move preparations, relocation logistics, and post-move organization to ensure a smooth transition.

Ideal candidates are hands-on, dependable, and comfortable in a fast-paced corporate office. Responsibilities include packing, labeling, organizing materials, maintaining Excel checklists, and providing general administrative and facilities

Qualifications

• Experience in facilities support, office services, or office relocations preferred.
• Strong organizational skills and attention to detail.
• Basic computer proficiency, including Excel and printing labels.

Responsibilities

• Assist with office relocation preparations, including packing, labeling, sorting, and organizing office materials.
• Support post-move activities, including unpacking, organizing workspaces, and setting up office supplies.
• Organize, file, and maintain physical documents and records.
• Prepare and print labels for boxes, files, and office equipment.
• Create, update, and maintain Excel checklists to track packing, inventory, and relocation progress.
• Assist with moving and organizing boxes, supplies, and office materials.
• Coordinate with facilities staff and other team members to ensure relocation tasks are completed efficiently.
• Provide general administrative and facilities support as needed throughout the relocation process.

Skills

Strong organizational skills

Basic computer proficiency

Excellent communication

Able to lift up to 30 lbs

Tools

Microsoft Excel

Job description

We are seeking two reliable, organized, and detail-oriented Temporary Facilities Assistants to support an upcoming office relocation in San Francisco. These individuals will assist with pre-move preparations, relocation logistics, and post-move organization to ensure a smooth transition.

The ideal candidates will be hands‑on, dependable, and comfortable working in a fast‑paced, professional office environment. This position requires strong organizational skills, basic computer proficiency, and a willingness to assist with a variety of physical and administrative tasks.

Key Responsibilities

• Assist with office relocation preparations, including packing, labeling, sorting, and organizing office materials.
• Support post-move activities, including unpacking, organizing workspaces, and setting up office supplies.
• Organize, file, and maintain physical documents and records.
• Prepare and print labels for boxes, files, and office equipment.
• Create, update, and maintain Excel checklists to track packing, inventory, and relocation progress.
• Assist with moving and organizing boxes, supplies, and office materials.
• Coordinate with facilities staff and other team members to ensure relocation tasks are completed efficiently.
• Provide general administrative and facilities support as needed throughout the relocation process.

Qualifications

• Previous experience in facilities support, office services, mailroom operations, administrative support, or office relocations preferred.
• Strong organizational skills and attention to detail.
• Basic computer proficiency, including Microsoft Excel and the ability to print labels and maintain checklists.
• Excellent communication and interpersonal skills.
• Professional demeanor and ability to work in a corporate office environment.
• Ability to lift and move items weighing up to 30 lbs.
• Dependable, punctual, and comfortable performing hands‑on tasks.
• Ability to work independently and collaboratively with a team.
• Flexibility to work overtime and Saturdays as required.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.