Facilities Assistant

GBA Companies; Lenexa (KS); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Facilities Assistant to support its Facilities Management department. This role is vital for ensuring high-quality customer service and operational efficiency through various administrative tasks. The ideal candidate will possess strong organizational skills, attention to detail, and a customer-focused mindset. Responsibilities include managing mail, scheduling, and supporting events, making it a dynamic position within a collaborative team environment. If you thrive in a fast-paced setting and enjoy contributing to a well-organized workplace, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k

Flexible Time Off

Employee Assistance Program

Wellness Program

Paid Sick Time

Paid Company Holidays

Floating Holiday

Qualifications

• High School Diploma and relevant experience or equivalent.
• Ability to handle multiple tasks in a fast-paced environment.

Responsibilities

• Process and distribute incoming and outgoing mail/packages.
• Provide support for conference room setup and event spaces.
• Assist with office maintenance and supply management.

Skills

Microsoft Office Suite

Communication Skills

Organizational Skills

Customer Service

Problem-Solving Skills

Education

High School Diploma

Job description

Current job opportunities are posted here as they become available.

The Facilities Assistant is responsible for providing support to the Facilities Management department by performing a variety of administrative and operational tasks under close supervision. This position is based on-site and is dedicated to providing high-quality customer service to both internal and external clients through strong organization, responsiveness, and attention to detail.

Supervisory Responsibilities:

Essential Functions:

· Process & distribute incoming and outgoing mail/packages, including courier services, FedEx, and UPS.

· Schedule and maintain rental car reservations for employees and provide shuttle support for fleet vehicles.

· Address routine day-to-day needs to include fulfilling document printing, copying, and retrieval requests, respond to internal and external information inquiries, and coordinate with stakeholders to obtain solutions.

· Provide support for conference room setup, reconfiguration, and cleanup for meetings and catering events.

· Assist in facilitating effective communication & collaboration between regional offices as a liaison within the facilities management team.

· Support the setup and arrangement of event spaces, ensuring logistical and facility-related requirements are met for corporate events & gatherings.

· Assist with set-up and general support of office/cubicle spaces, to include furniture moving and installations.

· Coordinate recycling and shredding collections, schedule pickups, and submit invoices for approval.

· Maintain kitchen cleanliness, restock supplies, and support the upkeep of coffee brewers, storage spaces, and warehouse areas.

· Maintain various office supplies, including ordering, stocking, and submitting invoice approval.

· Other duties as assigned.

Education & Experience:

· High School Diploma AND 0+ years of relevant experience OR an equivalent combination of education and experience.

Technical Skills & Abilities:

· Basic working knowledge of Microsoft Office Suite.

· Strong written and verbal communication skills.

· Ability to handle multiple tasks in a fast-paced environment.

· Customer service focus mindset with problem-solving skills.

· Strong organizational skills and attention to detail.

Physical Requirements:

· Ability to work on a computer for extended periods of time.

· Ability to sit and/or stand for extended periods of time.

· Must be able to lift a minimum of 55 lbs. up to 80 lbs., not on a continuous basis.

Travel:

· Ability to travel to regional offices approximately 5% of the time. A valid driver’s license and proof of insurance are required.

GBA provides a comprehensive benefits package including medical, vision, dental, life insurance, accident, short and long-term disability, hospital, legal, 401k, employee assistance program (EAP), wellness program, paid sick time, paid company holidays, floating holiday, and a flexible time off program. Eligibility requirements apply to all plans in the United States. GBA reserves the right to alter benefits offerings at will.