Automotive Shop Operations and Facilities Coordinator

ZipRecruiter; Winchester (OK); On-site; USD 35,000 - 55,000; Full time

Job summary

An innovative shop is seeking a motivated Automotive Shop Operations and Facilities Coordinator to ensure smooth operations and support customer builds. This dynamic role combines administrative tasks with hands-on support, managing inventory, assisting mechanics, and preparing vehicles for events. You'll thrive in a fast-paced environment, working alongside a passionate team to bring dream vehicles to life. With opportunities for growth and a supportive culture, this position offers a unique chance to be part of exciting automotive projects. If you're ready for variety and adventure every day, this role is perfect for you!

Benefits

Competitive pay

Up to 8 days PTO in the first year

Up to three weeks PTO after three years

Opportunity to transition to salary after five years

Annual performance evaluations for raises and promotions

Hands-on experience with epic builds

Fast-paced and supportive shop culture

Opportunities for growth and cross-training

Qualifications

• Valid driver’s license and clean driving record required.
• Experience operating shop equipment like forklifts and Bobcats.

Responsibilities

• Liaise between manufacturers, vendors, customers, and mechanics.
• Manage inventory and assist with shipping and receiving.

Skills

Multitasking

Teamwork

Basic math skills

Communication skills

Education

High School Diploma

Tools

Forklift

Bobcat

Shop management software

Job description

Job DescriptionJob DescriptionJob Title: Automotive Shop Operations and Facilities Coordinator
Location: Chaos Fab Shop, Winchester, VA
Reports To: Shop Manager / Service Manager

Position Summary:
Chaos Fab Shop is looking for a motivated, organized, and hands-on Automotive Shop Operations and Facilities Coordinator to keep our shop running smoothly and help bring customer dream builds to life. This fast-paced, dynamic role blends administrative work, shop support, and hands-on tasks. You’ll manage inventory, assist mechanics, track projects, and help prep our incredible fleet of show and vehicles for events across the country.

Why This Role is Exciting:
At Chaos Fab Shop, we don’t just fix vehicles — we help people build dream rigs, trucks, and custom machines. You’ll work alongside an energetic team, support jaw-dropping builds, and help keep our shop fleet event-ready. Every day is different — this is a fast-paced, fun role packed with variety and opportunity.

Key Responsibilities

• Liaise between manufacturers, vendors, customers, and mechanics.
  
  
• Track project progress using shop management software.
  
  
• Check in vehicles, conduct condition surveys, and update workflows.
  
  
• Manage inventory; reorder parts and shop supplies.
  
  
• Handle shipping and receiving; load/unload trailers and equipment.
  
  
• Keep shop areas safe, clean, and organized.
  
  
• Pick up and deliver parts to shops, customers, and vendors.
  
  
• Assist the service writer with leads, quotes, and customer updates.
  
  
• Help keep Chaos show and vehicles event-ready.
  
  
• Support mechanics and shop staff with hands-on projects.
  
  
• Jump into other tasks as needed — every day is different!
  
  

Requirements

• Valid driver’s license; clean driving record.
  
  
• Basic math, reading, writing, and computer skills.
  
  
• Experience operating shop equipment (forklift, Bobcat).
  
  
• Ability to lift up to 80 lbs; work indoors and outdoors.
  
  
• Ability to connect, drive, and back up trailers confidently.
  
  
• Knowledge of safety practices and vehicle loading.
  
  
• Strong multitasking and teamwork abilities.
  
  

What We Offer

• Competitive pay
  
  
• Up to 8 days PTO in the first year
  
  
• Up to three weeks PTO after three years
  
  
• Opportunity to transition to salary after five years
  
  
• Annual performance evaluations for raises and promotions
  
  
• Hands-on experience with epic builds and event prep
  
  
• A fast-paced, fun, and supportive shop culture
  
  
• Opportunities for growth and cross-training