Facilities Coordinator

Vanguard Staffing; Mission (KS); On-site; USD 30,000 - 40,000; Full time

Job summary

A financial institution in Mission, KS is seeking a temporary Facilities Coordinator to manage front desk coverage. The ideal candidate will provide exceptional customer service, coordinate activities, and ensure a welcoming environment for visitors. Responsibilities include greeting guests, managing inquiries, and organizing events, while maintaining security protocols. This entry-level position requires a high school diploma and strong organizational skills, with a preference for prior customer service experience.

Benefits

Medical insurance

Qualifications

• Prior Front Desk, Concierge, or customer service experience preferred.
• Ability to respond to inquiries with a strong customer service orientation.

Responsibilities

• Serve as the first point of contact for all visitors, greeting them professionally.
• Coordinate and confirm recreational, dining, and business activities.
• Organize and manage on-site events, ensuring smooth execution.

Skills

Customer Service

Communication

Organization

Education

HS Diploma or GED

Tools

Microsoft Office Suite

Job description

1 week ago Be among the first 25 applicants

Direct message the job poster from Vanguard Staffing

Operations Coordinator at Vanguard Staffing

Our client, a financial institution in Mission, KS, is seeking a temporary Facilities Coordinator available for front desk coverage. The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support)

Responsibilities

• Serve as the first point of contact for all visitors entering the facility, greeting them warmly and professionally. Issue visitor and parking passes while adhering to security protocols.
• Create a positive first impression by answering phone calls professionally and delivering clear presentations to groups of various sizes.
• Coordinate and confirm recreational, dining, and business activities for requestors, ensuring all details are arranged smoothly.
• Handle janitorial or maintenance work orders as necessary, and oversee office services such as mail distribution, office supplies, and employee onboarding.
• Address inquiries or concerns from employees, guests, and colleagues with a focus on providing solutions and delivering exceptional customer service.
• Organize and manage on-site events, including securing event spaces, overseeing setup and teardown, and arranging for the delivery of necessary supplies.
• Adhere to property-specific security and emergency protocols, promptly notifying the appropriate individuals to ensure the safety of everyone in the facility.
• Collaborate with vendors providing goods and services to the workplace, ensuring smooth coordination.
• Communicate detailed or complex information clearly within the team, following specific instructions provided by the manager.
• Contribute to the team’s goals through well-defined tasks, using established procedures to address routine issues while exercising limited discretion in decision-making.

Qualifications

• HS Diploma or GED required. Prior Front Desk, Concierge, customer service or other hospitality experience preferred.
• Intermediate skills with Microsoft Office Suite.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Finance and Administrative

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Inferred from the description for this job

Medical insurance

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