Facilities Assistant

Tohelpeveryone; California (MO); On-site; USD 34,440 - 41,328; Full time

Job summary

Tohelpeveryone is seeking a Facilities Assistant to support daily operations under the Facility Manager. You will handle mail, organize files, process work requests, and help maintain compliance logs and disaster preparedness information across all facility locations.

The role requires a high school diploma, basic office skills, and flexibility to travel between sites. A California driver's license is required, with potential DOT training within 30 days of hire.

Qualifications

• High school diploma required.
• Basic office skills and familiarity with Word, Outlook and Excel.
• DOT Certificate in Medical Waste Transport must be obtained within 30 days of hire.
• Ability to lift up to 50 lbs and work independently or with a team.
• Valid California Driver’s license required.

Responsibilities

• Composes simple correspondence; types letters and assists with facility forms.
• Organizes and maintains departmental files for easy information retrieval.
• Handles mail and interoffice correspondence; assists with FedEx/UPS shipments.
• Maintains logs in compliance with state regulations; updates emergency operation plans and disaster information.
• Receives and processes work/repair requests for facility locations; may research vendors and contact details.
• Provides coverage for Facility Clerk as needed and may travel between facility locations.

Skills

People orientation

Communication

Teamwork

Education

High school diploma

Tools

Word

Outlook

Excel

Job description

Facilities Assistant# Facilities AssistantWestern## OverviewSalary Range$25.00 - $30.00 Hourly## DescriptionUnder the direction of the Facility Manager, The Facilities Assistant will be responsible for handling daily tasks associated with the day-to-day operations of Facilities Department. These responsibilities may vary depending upon the specific needs of the department.**Essential Duties and Responsibilities*** Composes simple correspondence; types letters and assists with revising and/or creating new facility forms.* Organizes and maintains departmental files to ensure the efficient recovery of business information.* Collects, sorts, and prepares all incoming/outgoing mail and interoffice correspondence for internal distribution and/or courier pick up. May also be required to handle FedEx or UPS mailings.* Maintains logs that comply with state regulations; construction/project binders; insertion of updates to the emergency operation plan and assists with distribution of disaster preparedness information.* Receives and processes work/repair request for repairs, installations, assemblies or modifications within all facility locations.* May be requested to research vendors, create contractor lists and confirm contact names and mailing information.* Pro-actively monitors general condition of facility and completes daily Environment of Care inspection sheet.* Provide coverage for Facility Clerk when necessary.* May be required to travel to different to facility locations.## Qualifications* Min. high school diploma • Basic office skills and familiarity of Word, Outlook, and Excel.* Obtain Department of Transportation Certificate in Medical Waste Transport within 30 days of hire.* Ability to work independently or cooperatively as a member of a team to complete work on schedule according to quality standards.* Excellent people orientation, interpersonal sensitivity and inclusive style. Revised | July 2017* Approachable and confident in dealing with people.* Good communicator, comfortable in dealing with people at all levels* Comfortable with adapting to varying duties and new processes within a fast paced environment.* Ability to lift or bend repeatedly, lifting up to 50 lbs.* Possession of a valid California Driver’s license.