Facilities Administrative Assistant

[1002 AC Decatur] Arizona Charlie's, LLC; Las Vegas (NV); On-site; USD 38,000 - 52,000; Full time

Job summary

Arizona Charlie's, LLC is seeking an Administrative Assistant for the Facilities Department to support the Director and Managers with clerical, scheduling, and communications tasks. You will manage mail, records, time entry in Kronos, and assist in preparing documents for internal and external stakeholders.

The role emphasizes accuracy, a customer-service mindset, and collaboration within a safety-conscious gaming environment. High school diploma required; 21+ not specified here.

Qualifications

• 3 years of administrative or facilities-related experience; experience in construction or engineering environments highly desired.
• Ability to follow instructions and complete tasks accurately in a fast-paced, detail-oriented environment.
• Strong communication skills and willingness to work as part of a collaborative team.
• Committed to fostering a respectful, inclusive, and safety-conscious work environment.
• Ability to access and input information using a moderately complex computer system.
• Skilled in Microsoft Office Suite, including Outlook, Excel, and Word; familiarity with collaboration tools like Microsoft Teams.
• Experience with CMMS Software, HotSos, or other facilities systems preferred.
• Experience with Workday preferred.

Responsibilities

• Provide timely and courteous guest service consistent with the company's guest service culture.
• Maintain organized and accurate departmental records, including personnel files, vendor documents, and facilities-related paperwork.
• Receive, open, time‑stamp, and route incoming mail to the appropriate individuals in the Facilities Department.
• Enter associate time and attendance data into Kronos, apply attendance points, and ensure associates are informed of updates or documentation requirements.
• Support the Director of Facilities and Facilities Managers by scheduling meetings, preparing paperwork, and managing communications both internally and externally.
• Ensure compliance with all applicable gaming laws and company internal controls, policies and procedures, Title 31, and federal regulations, if they apply to the position.
• Perform other duties as assigned.

Skills

Administrative experience

Facilities experience

Attention to detail

Communication skills

Team player

Microsoft Office

Outlook

Excel

Word

Microsoft Teams

Kronos

CMMS software

HotSos

Workday

Education

High school diploma or equivalent

Tools

Kronos

CMMS Software

HotSos

Workday

Microsoft Teams

Job description

Administrative Assistant – Facilities Department

As the Administrative Assistant for the Facilities Department, you play a key role in ensuring smooth day-to-day operations by providing high-level clerical and communication support to the Director of Facilities and Facilities Managers. You are responsible for managing internal and external correspondence, scheduling meetings, relaying critical messages, and maintaining accurate records. Your professionalism, organizational skills, and friendly demeanor help foster a positive environment for team members, vendors, and guests, directly supporting the department's operational efficiency and service excellence.

Responsibilities

• Provide timely and courteous guest service consistent with the company's guest service culture.
• Maintain organized and accurate departmental records, including personnel files, vendor documents, and facilities-related paperwork.
• Receive, open, time‑stamp, and route incoming mail to the appropriate individuals in the Facilities Department.
• Enter associate time and attendance data into Kronos, apply attendance points, and ensure associates are informed of updates or documentation requirements.
• Support the Director of Facilities and Facilities Managers by scheduling meetings, preparing paperwork, and managing communications both internally and externally.
• Ensure compliance with all applicable gaming laws and company internal controls, policies and procedures, Title 31, and federal regulations, if they apply to the position.
• Perform other duties as assigned.

Qualifications

• 3 years of administrative or facilities-related experience; experience in construction or engineering environments highly desired.
• Ability to follow instructions and complete tasks accurately in a fast‑paced, detail‑oriented environment.
• Strong communication skills and willingness to work as part of a collaborative team.
• Committed to fostering a respectful, inclusive, and safety‑conscious work environment.
• Ability to access and input information using a moderately complex computer system.
• Skilled in Microsoft Office Suite, including Outlook, Excel, and Word; familiarity with collaboration tools like Microsoft Teams.
• Experience with CMMS Software, HotSos, or other facilities systems preferred.
• Experience with Workday preferred.

Requirements

• This position is classified as safety‑sensitive and requires successful completion of a pre‑employment drug screening, including testing for marijuana.
• At least 21 years of age.
• High school diploma or equivalent required.
• Ability to effectively communicate in English, both written and verbal.
• Obtain and maintain all work cards as required by the company.
• Verify right to work in the United States.

Physical Requirements

Occasionally push/pull up to 25 lbs. Occasionally lift and/or carry up to 25 lbs. at floor, knee, waist, and chest levels. Occasionally squat, kneel, reach, bend, twist. Regularly sit and work at a desk or computer. Occasionally stand and walk. Ability to use tools or equipment requiring a high degree of dexterity.

Work Environment

Potential conditions: indoor, noisy, smoky, extreme hot cold temperatures, slippery surfaces, exposure to dust, fumes, and/or gases.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Must be able to perform the essential functions of the position with or without reasonable accommodation.

If you need reasonable accommodation to complete the online application, please contact the Employment Team office at [phone].