Facilities Assistant

Hall Booth Smith; Atlanta (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Hall Booth Smith is seeking a Facilities Assistant to support the Operations & Facilities Manager across our Atlanta headquarters and regional offices. You’ll handle hands-on facilities work, coordinate vendors, manage office services, and help keep the environment safe and professional for attorneys and staff.

This role requires at least two years in facilities, maintenance, or administrative support, with strong organizational and communication skills and proficiency in Word, Excel, and

Qualifications

• High school diploma or equivalent required.
• Minimum of two (2) years in facilities, maintenance, or administrative support.
• Experience in a professional office environment preferred.
• Strong organizational and multitasking abilities; effective communication skills.

Responsibilities

• Facilities maintenance and coordination of repairs with vendors.
• Security and access management for employee badges and devices.
• Office logistics including supplies, workspace setup, and vendor relations.
• New office buildout support and coordination for relocations.
• Safety and compliance record keeping and reporting.
• Administrative support and document management.

Skills

Organizational skills

Multitasking

Verbal and written communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Atlanta, 191 Peachtree St NE, Atlanta, Georgia, United States of America

Job Description

Posted Wednesday, July 1, 2026 at 4:00 AM

Purpose of the Job:

The Facilities Assistant supports the Operations & Facilities Manager in maintaining efficient, safe, and professional office environments across the firm’s Atlanta headquarters and regional offices. This role provides hands‑on facilities support, vendor coordination, and office services to ensure day‑to‑day operations run smoothly and consistently.

Key Responsibilities:

1. Facilities Maintenance and Support

• Assist in resolving facility maintenance issues, including coordinating repairs for building systems, appliances, and equipment
• Perform routine facility inspections to proactively identify maintenance needs
• Coordinate with approved vendors for minor repairs and services as directed

2. Security and Access Management

• Support the issuance, modification, and termination of employee access badges
• Maintain inventories and records of keys, fobs, and access devices
• Assist with parking access issuance and related tracking

3. Office Logistics

• Monitor office supply levels and place orders through approved vendors
• Set up and organize workspaces for attorneys and staff in the Atlanta office
• Assist with coordination of workspace setup for regional offices
• Support furniture moves, adjustments, and office reconfigurations
• Support relationships with cleaning, shredding, beverage, and other service vendors
• Track vendor performance issues and report concerns to management
• Assist with verification of vendor invoices and preparation for accounting approval

5. New Office and Buildout Support

• Assist with coordinating deliveries, furniture placement, and equipment setup for new offices
• Provide logistical support for office buildouts, expansions, and relocations

6. Safety and Compliance

• Maintain records for fire safety inspections and fire extinguisher servicing
• Identify and report safety hazards or compliance concerns to the Operations & Facilities Manager

7. Administrative Support

• Maintain organized facilities and vendor documentation
• Provide general administrative and operational support as needed

Required Qualifications:

1. Education

• High school diploma or equivalent required

2. Experience

• Minimum of two (2) years of experience in facilities, maintenance, or administrative support roles
• Experience in a professional office environment preferred

3. Skills

• Strong organizational and multitasking abilities
• Effective verbal and written communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Basic understanding of facilities maintenance and vendor coordination

Physical Requirements:

• Ability to lift and move objects weighing up to 50 pounds
• Frequent standing, walking, bending, and reaching

Performance Measures

1. Goals

• Timely and effective resolution of facility-related requests
• Accurate tracking of supplies, access devices, and vendor services
• Proactive support of office setup and maintenance needs
• Attention to detail and problem‑solving ability
• Collaboration with staff, vendors, and management
• Reliability and responsiveness to operational needs

Working Conditions:

• Primarily office-based with occasional physical labor
• Fast‑paced environment with shifting priorities

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Atlanta, 191 Peachtree St NE, Atlanta, Georgia, United States of America