Professional Assistant III, Facilities Services

Fulton County Schools; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Fulton County Schools seeks a Professional Assistant III to support the Executive Director of Facilities Services. This role involves handling confidential information, preparing budgets and board materials, and managing calendars and communications with staff and external partners.

The position requires strong MS Office skills, data management, and the ability to work with minimal supervision while meeting deadlines. Five years of clerical experience and knowledge of SAP are advantageous.

Qualifications

• High School Diploma or GED required.
• Minimum 5 years clerical/administrative experience.
• Experience in commercial real estate and development preferred.

Responsibilities

• Provide administrative support to the Executive Director of Facilities Services.
• Assist in preparing budgets and documentation for School Board agenda items.
• Maintain calendars, arrange meetings, travel, and correspondence.
• Create and manage data in spreadsheets/databases to generate reports.
• Process invoices and manage department filings and mail.
• Handle confidential information and coordinate with internal/external staff.

Skills

Microsoft Office

Project management tools

Communication

Teamwork

Deadline-oriented

Problem solving

Education

High School Diploma or GED

Tools

SAP

Job description

Category: Support Staff

Job Function: Support Staff

Department: Facilities and Maintenance Services

Summary

The Professional Assistant III for Facilities Services is responsible for providing administrative support to the Executive Director of Facilities Services. The incumbent will be working internally with various departments, local school staff, Board Administrative support staff and externally with municipalities, attorneys, consultants, and community.

Essential Duties

• Assists in preparing budgets related to department management
• Assists in preparing documentation for School Board agenda items
• Provides support to maintaining documentation for the Building and Grounds Alteration
• Requests and prepares correspondence associated with this program
• Creates, maintains, and manipulates data (e.g., spreadsheets, databases, graphics, etc.) to generate reports and to locate information in documents, correspondence, etc.
• Maintains the departmental calendar to include official business, meetings, conferences, and other department events
• Coordinates arrangements for meetings, conferences, and travel through interaction with customers, suppliers, and employees on behalf of the supervisor
• Receives and refers telephone calls in a courteous and tactful manner
• Maintains highly confidential data utilized by the supervisor/department
• Prepares, types and processes correspondence and other documents to ensure accuracy, completeness, and timeliness
• Receives, sorts, and distributes department mail in an accurate and timely manner
• Provides overall management of the department by ordering office supplies as needed, reconciles credit transactions via the Enterprise Spend Platform, reviews and submits invoices for payment
• Maintains electronic and hard copy filing systems
• Performs other duties as assigned by the appropriate administrator
  
  

Required Education

High School Diploma or GED equivalent

Certification/Licensure

None required

Experience Qualifications

Minimum of 5 years clerical/administrative experience required; a minimum of 5 years of commercial real estate and development is preferred; Experience with SAP or other major Enterprise system is preferred

Knowledge/Skills/Abilities

• Proficient in Microsoft Office and project management tools
• Must work well with others and interact positively with both internal and external customers
• Must have the ability to work with minimal supervision, meet deadlines, prioritize assignments and communicate and provide updates relative to the progress of the work
• Must be able to clearly express ideas, communicate well both verbally and written, ask questions, and listen to others
• Must be able to perform responsibilities with a sense of urgency to meet the needs of others, respond to solve problems, and willing to accept a variety of tasks to perform
• Must be able to define problems, establish facts and draw conclusions
• Must be a professional team player with a high level of positive energy and a can do approach in all activities
  
  

Working Conditions

• Normal office environment
  
  

Physical Demands

• Routine physical activities of sitting, standing, and walking
• May have to lift up to 10 lbs
  
  

Posting ID: 35085

It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone [phone].TTY 1-800-255-0135.

Professional Assistant III, Facilities Services

Req ID: Fulton County Schools

Nearest Major Market: Atlanta