Facilities Assistant

Hall Booth Smith, P.C.; Atlanta (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

Hall Booth Smith, P.C. is seeking a Facilities Assistant to support the Operations & Facilities Manager in maintaining efficient, safe, and professional office environments across the Atlanta headquarters and regional offices.

You will provide hands-on facilities support, coordinate vendors, manage office services, and help ensure day-to-day operations run smoothly and consistently for attorneys and staff in a fast-paced, professional setting.

Qualifications

• High school diploma or equivalent required.
• Minimum of two (2) years of experience in facilities, maintenance, or administrative support roles.
• Experience in a professional office environment preferred.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Basic understanding of facilities maintenance and vendor coordination.

Responsibilities

• Assist in coordinating repairs for building systems, appliances, and equipment.
• Perform routine facility inspections and identify maintenance needs.
• Coordinate with vendors for minor repairs and services.
• Support issuance and management of employee access badges.
• Monitor office supplies and place orders through approved vendors.
• Assist with workspace setup and office reconfigurations in Atlanta and regional offices.
• Support office buildouts, relocations, and new office deliveries.
• Maintain records for fire safety inspections and safety compliance.

Skills

Organizational skills

Multitasking

Communication skills

MS Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Purpose Of The Job

The Facilities Assistant supports the Operations & Facilities Manager in maintaining efficient, safe, and professional office environments across the firm’s Atlanta headquarters and regional offices. This role provides hands‑on facilities support, vendor coordination, and office services to ensure day‑to‑day operations run smoothly and consistently.

Purpose Of The Job

The Facilities Assistant supports the Operations & Facilities Manager in maintaining efficient, safe, and professional office environments across the firm’s Atlanta headquarters and regional offices. This role provides hands‑on facilities support, vendor coordination, and office services to ensure day‑to‑day operations run smoothly and consistently.

Key Responsibilities

• Facilities Maintenance and Support
• Assist in resolving facility maintenance issues, including coordinating repairs for building systems, appliances, and equipment
• Perform routine facility inspections to proactively identify maintenance needs
• Coordinate with approved vendors for minor repairs and services as directed
• Security and Access Management
• Support the issuance, modification, and termination of employee access badges
• Maintain inventories and records of keys, fobs, and access devices
• Assist with parking access issuance and related tracking
• Office Logistics
• Monitor office supply levels and place orders through approved vendors
• Set up and organize workspaces for attorneys and staff in the Atlanta office
• Assist with coordination of workspace setup for regional offices
• Support furniture moves, adjustments, and office reconfigurations
• Vendor Coordination
• Support relationships with cleaning, shredding, beverage, and other service vendors
• Track vendor performance issues and report concerns to management
• Assist with verification of vendor invoices and preparation for accounting approval
• New Office and Buildout Support
• Assist with coordinating deliveries, furniture placement, and equipment setup for new offices
• Provide logistical support for office buildouts, expansions, and relocations
• Safety and Compliance
• Maintain records for fire safety inspections and fire extinguisher servicing
• Identify and report safety hazards or compliance concerns to the Operations & Facilities Manager
• Administrative Support
• Maintain organized facilities and vendor documentation
• Provide general administrative and operational support as needed

Required Qualifications

• Education
• High school diploma or equivalent required
• Experience
• Minimum of two (2) years of experience in facilities, maintenance, or administrative support roles
• Experience in a professional office environment preferred
• Skills
• Strong organizational and multitasking abilities
• Effective verbal and written communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Basic understanding of facilities maintenance and vendor coordination

Physical Requirements

• Ability to lift and move objects weighing up to 50 pounds
• Frequent standing, walking, bending, and reaching

Performance Measures

• Goals
• Timely and effective resolution of facility-related requests
• Accurate tracking of supplies, access devices, and vendor services
• Proactive support of office setup and maintenance needs
• Competencies
• Attention to detail and problem‑solving ability
• Collaboration with staff, vendors, and management
• Reliability and responsiveness to operational needs

Working Conditions

• Primarily office‑based with occasional physical labor
• Fast‑paced environment with shifting priorities

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.