Facilities Asset & CMMS Administrator

University of New England; Biddeford (ME); On-site; USD 62,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Vision coverage

Retirement plan match

Employee tuition waiver

Holiday and leave benefits

Job summary

The University of New England seeks a Facilities Asset and Systems Specialist to oversee CMMS (MaintainX) and FCI databases, manage asset records, and lead process improvements across facilities operations. You will coordinate with Facilities, Campus Planning, Finance, ITS, and vendors to improve data quality and service delivery.

The role combines hands-on systems administration with data management, reporting, and training to translate asset information into prioritized maintenance and capital

Qualifications

• Bachelor’s degree required with 3–5 years of relevant experience or equivalent
• Experience with asset inventories, preventive maintenance, and lifecycle planning
• Experience administering a CMMS and producing reports for maintenance and capital planning
• Proficiency with Microsoft Office and shared document platforms; ability to interpret technical docs

Responsibilities

• Manage CMMS and FCI databases; ensure data accuracy and currency
• Develop asset records, preventive maintenance templates, and maintenance schedules
• Coordinate work requests and route/prioritize with facilities supervisors
• Lead staff onboarding, training, and user support across desktop and mobile devices
• Collaborate with ITS, Facilities, Finance and vendors to improve system adoption

Skills

Asset inventories

Preventive maintenance

Facilities operations

Lifecycle planning

HVAC knowledge

Electrical systems

Plumbing systems

CMMS administration

Data reporting

MS Office

Education

Bachelor’s degree in facilities management, information systems, business administration, or a related field

Tools

MaintainX CMMS

Gordian FCI

Job description

The University of New England seeks a Facilities Asset and Systems Specialist to oversee CMMS (MaintainX) and FCI databases, manage asset records, and lead process improvements across facilities operations. You will coordinate with Facilities, Campus Planning, Finance, ITS, and vendors to improve data quality and service delivery.

The role combines hands-on systems administration with data management, reporting, and training to translate asset information into prioritized maintenance and capital