Facilities Asset & CMMS Systems Lead

University of New England; Portland (ME); On-site; USD 62,000 - 68,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan match (up to 8%)

Paid time off and holidays

Educational benefits: tuition waiver

Job summary

The Facilities Asset and Systems Specialist at University of New England oversees the CMMS MaintainX and the FCI databases, turning asset data into actionable maintenance priorities and capital planning recommendations. You will lead data management, process improvements, and user training across UNE’s campuses.

Collaborating with Facilities, Campus Planning, Finance, and ITS, you will standardize work order practices, verify asset records, and support reliable operations while advancing systems

Qualifications

• Experience administering a computerized maintenance management system (CMMS), asset management system, or comparable platform with reporting, workflows, data management, and user support.
• Experience with asset inventories, preventive maintenance, facilities operations, or lifecycle planning.
• Ability to interpret technical documents and analyze asset, maintenance, and cost information to support operational and capital planning.
• Proficiency with Microsoft Office applications; familiarity with shared document platforms, system integrations and automation preferred.

Responsibilities

• Manage the CMMS (MaintainX) and FCI databases as primary system administrator.
• Develop consistent practices for work requests, preventive maintenance, asset records, and reporting.
• Coordinate workflows, prioritize work orders, and improve data quality across departments.
• Lead staff onboarding, training, and user support for desktop and mobile access.
• Collaborate with Facilities, Campus Planning, Finance and ITS to translate asset information into maintenance and capital plans.

Skills

Asset inventories

Preventive maintenance

Facilities operations

Lifecycle planning

Project coordination

Effective communication

Education

Bachelor’s degree in facilities management, information systems, business administration, or related field

Tools

MaintainX CMMS

Gordian FCI

Microsoft Office

Job description

The Facilities Asset and Systems Specialist at University of New England oversees the CMMS MaintainX and the FCI databases, turning asset data into actionable maintenance priorities and capital planning recommendations. You will lead data management, process improvements, and user training across UNE’s campuses.

Collaborating with Facilities, Campus Planning, Finance, and ITS, you will standardize work order practices, verify asset records, and support reliable operations while advancing systems