Facilities and Operations Coordinator

Touro University; New York (NY); On-site; USD 50,000 - 63,000; Full time

Benefits offered by this job

Health Plans

Dental & Vision

Retirement 403b Matching

Tuition Exemption

Paid Time Off

Employee Assistance Program

Job summary

Touro University in New York is seeking a Facilities and Operations Coordinator to provide administrative, analytical, and process support to the Facilities leadership team. You will track KPIs, schedule inspections, and manage compliance documentation as an individual contributor with no supervisory duties.

Responsibilities include maintaining data reporting tools, coordinating vendor access, and supporting budget tracking for facility initiatives.

Qualifications

• Bachelor degree required with 1–3 years in business administration, operational support, or facility coordination.
• Proven track record in individual contributor roles focusing on administrative coordination and process management.
• Strong analytical and data visualization skills, including proficiency in Excel and Tableau.

Responsibilities

• Provide desk-based operational and administrative support to align facility activities with goals and standards.
• Coordinate preventative maintenance scheduling and log work orders in CMMS.
• Track and maintain schedules for safety inspections (DOB, municipal) including elevators and alarms.
• Maintain archives for building records, permits, and paperwork; assist with compliance docs.
• Prepare KPI reports, Tableau dashboards, and data summaries for leadership meetings.

Skills

Data analysis

Tableau

Excel

MS Office

Documentation

Education

Bachelor of Arts or Bachelor of Science degree

Job description

Facilities and Operations Coordinator

• Job Locations: US-NY-New York
• ID: 2026-13504
• College: Administration
• Position Type: Full-Time
• Schedule Shift: Monday-Thursday 9AM-5:30PM, Friday 9AM-3PM
• Hours Per Week: 36.5
• Travel: As needed
• Category: Facilities/Security/Food Service
• FLSA Status: Non-Exempt
• Location : Country: US

Overview

The Coordinator for Facilities and Operations provides core administrative, analytical, and process support to the Facilities and Operations leadership team. Operating as an individual contributor with no supervisory duties, this role focuses on tracking departmental key performance indicators (KPIs), scheduling routine inspections, managing compliance documentation, and maintaining data reporting tools. The Coordinator serves as a central project liaison to support operational initiatives, vendor scheduling, and budget tracking under the direct supervision of departmental leadership.

Responsibilities

Responsibilities include, but are not limited to, the following:

Administrative & Compliance Coordination

• Provides desk-based operational and administrative support to ensure facility activities align with departmental goals and regulatory standards.
• Coordinates preventative maintenance scheduling and logs work orders within the computerized maintenance management system.
• Tracks and maintains schedules for required Department of Buildings (DOB) and municipal inspections, including elevators, fire alarms, sprinkler standpipes, emergency lighting, and fire extinguishers.
• Serves as administrative contact for utility accounts, assisting Accounts Payable with routine invoice tracking and data logging.
• Maintains central physical and digital archives for building records, permits, and municipal paperwork.
• Reviews operational procedures and assists leadership in drafting revised compliance documentation and risk‑mitigation guidelines.

Data Analytics & Operations Support

• Maintains operational dashboards and prepares regular KPI reports covering response times, budget tracking, and preventative maintenance compliance.
• Prepares Tableau reports, data summaries, and presentation decks for leadership, committee, and board meetings.
• Tracks project timelines, deliverables, and associated financial documentation for ongoing facility initiatives at the direction of leadership.
• Supports sustainability programs by tracking energy consumption data and reporting on carbon footprint reduction targets.
• Coordinates vendor access, schedules contractor site visits, and organizes incoming documentation for contract proposals and bid packages.

Qualifications

Education/Experience

• Bachelor of Arts or Bachelor of Science degree.
• Minimum 1–3 years of experience in business administration, operational support, or facility coordination.
• Proven track record in individual contributor roles focusing on administrative coordination and process management.

Knowledge/Skills/Abilities

• Strong analytical and data visualization skills, including proficiency in Microsoft Excel and Tableau.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills, attention to detail, and ability to manage multiple tracking systems simultaneously.
• Strong written and verbal communication skills for cross‑functional liaison and vendor scheduling.
• Ability to work independently to research operational data and compile summaries for management.

Travel

• Occasional local travel required.

Working Conditions

• Standard office work; ability to lift up to 25 lbs.

Maximum Salary

USD $63,000.00/Yr.

Minimum Salary

USD $50,400.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

• Full range of Health Plans
  • Medical Plans (choice of EPO, PPO, High Deductible HSA)
  • Flexible Spending Accounts (FSA)
  • Dental Plans (PPO & HMO) and Vision Plan
• Dependent Care and Transit Programs
• Life Insurance, AD&D and Voluntary Supplemental Life Insurance
• Short-term and Long-term disability programs
• Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre‑tax contributions immediately following employment)
• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
• Employee Assistance Program
• Early-Release Fridays (upon approval)
• Generous Paid Time Off
  • Vacation, Sick Leave, Personal Leave & Floating Holiday
  • Annual Holiday Schedule

  All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

  Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

  Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [e-mail] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [e-mail] and 646-565-6000 x55330.