Hiring and Onboarding Coordinator

Touro University; New York (NY); On-site; USD 42,000 - 53,000; Full time

Benefits offered by this job

Health plans

Dental & Vision plans

Retirement plan (403b)

Tuition exemption

Job summary

Touro University is seeking a Hiring and Onboarding Coordinator in New York to support all HR onboarding processes and hiring activities.

The role focuses on pre-employment checks, offer letters, payroll setup, and collaboration with managers across administrative and academic departments.

Qualifications

• Bachelor's Degree or equivalent (2+ years) of work-related experience.

Responsibilities

• Primary point of contact for hiring managers in recruitment, hiring, and onboarding processes.
• Provide operational support for all positions including posting, external advertising, and offer letter administration.
• Ensure integrity and compliance for all pre-employment processes including background checks and I-9 verification.
• Coordinate timely and accurate completion of new hire reporting to state agencies per requirements.
• Assist candidates and managers with ATS and background check systems.
• Create and support new hire programs and positive employee experience.

Skills

Organizational skills

Analytical skills

Communication

Collaboration

Time management

Confidentiality

Microsoft Office

HR systems

Education

Bachelor's Degree or equivalent

Tools

Banner HR system

Applicant Tracking System (ATS)

Microsoft Office Suite

Job description

Hiring and Onboarding Coordinator

Job Locations: US-NY-New York
ID: 2026-13500
College: Administration
Position Type: Full-Time
Schedule Shift: Monday-Thursday 9AM-5:30PM, Friday 9AM-3PM
Hours Per Week: 36.5
Travel: As needed
Category: Administrative/Office Support
FLSA Status: Non-Exempt
Location : Country: US

Overview

The Hiring and Onboarding Coordinator provides support to all operational aspects of the Touro University employment process. This role is key to the Human Resources operation and the effective integration of HR value-added services with the administrative and academic departments of the University. This position supports both administrative and academic hiring processes.

Following the decision from a hiring manager to extend an offer of employment the Hiring and Onboarding Coordinator is responsible for the day-to-day administration of the new hire pre-employment onboarding process, including, but not limited to, offer letter administration, background checks, I-9 verification, and placement on payroll. The Hiring and Onboarding Coordinator serves as the primary point of contact for hiring managers and new hires throughout the hiring and onboarding process ensuring required steps are completed in an accurate and timely manner.

While the focus is on the overall operations of talent acquisition, the role may also support creation of talent management programs at the direction of the Manager such as employee development and retention programs. Other HR administrative responsibilities and projects may be assigned as well.

Responsibilities

Responsibilities include but are not limited to:

• Primary point of contact for hiring managers in the recruitment, hiring, and onboarding processes.
• Provide operational support for all positions including job posting, external advertising/posting, and offer letter administration.
• Ensure integrity and compliance for all pre-employment processes including background checks, I-9 verification, and onboarding.
• Coordinate the timely and accurate completion of required new hire reporting to applicable state agencies, in accordance with federal, state, and local requirements.
• Assist candidates and managers in utilizing the Applicant Tracking System (ATS) and background check system.
• Create, support, and develop new hire programs and ensure a positive employee experience. May actively manage full-cycle recruitment for specified open jobs.
• Support academic hiring processes and search committees as needed.
• Assist in the management of cost-effective relationships with agencies to assist managers in filling temporary and contingent positions.
• Work closely with HR staff in other regions to share operational best practices.
• Provide assistance on critical needs and coordinate on national-level initiatives.
• Participate in or lead high visibility HR process/technology improvement projects related to the New Hire/Onboarding process.
• Updating HRIS systems to reflect accurate information of employee profiles such as timesheet approvers, employee contact information, etc.
• Assist clients on the origination and submission of Electronic Personnel Action Forms (EPAFs) as needed.
• Review, approve, and apply EPAFs as needed.
• Other HR administrative responsibilities and projects as assigned.

Qualifications

Education/Experience

• Bachelor's Degree or equivalent (2+ years) of work-related experience.

Knowledge/Skills/Abilities

• Exceptional organizational, analytical, problem-solving, and collaboration skills with a strong attention to detail.
• Demonstrated proficiency in communication (written and verbal).
• Demonstrated ability to manage multiple priorities, deadlines, and processes simultaneously.
• Ability to exercise sound judgment, maintain confidentiality, and demonstrate ethical decision-making when handling sensitive employee and candidate information.
• Overall business acumen, and relationship management skills.
• Experience with hiring operations and use of Applicant Tracking Systems is a plus.
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook
• Experience in HR systems and technology (including Banner) is a plus.

Maximum Salary

USD $53,043.00/Yr.

Minimum Salary

USD $42,434.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

• Full range of Health Plans
• Medical Plans (choice of EPO, PPO, High Deductible HSA)
• Flexible Spending Accounts (FSA)
• Dental Plans (PPO & HMO) and Vision Plan
• Dependent Care and Transit Programs
• Life Insurance, AD&D and Voluntary Supplemental Life Insurance
• Short-term and Long-term disability programs
• Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre‑tax contributions immediately following employment)
• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
• Employee Assistance Program
• Early-Release Fridays (upon approval)
• Generous Paid Time Off
• Vacation, Sick Leave, Personal Leave & Floating Holiday
• Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [e-mail] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [e-mail] and 646-565-6000 x55330.