Facilities Administrator & Vendor Coordinator

Faith Technologies Inc; Menasha (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Faith Technologies Inc. in Menasha, WI is seeking a Facilities Administrator to manage facilities invoices, coordinate contracts, and ensure collaboration across internal teams and vendors for safe, efficient operations at all locations.

This role supports the Facilities Department and reports to the assigned leader, coordinating daily activities to keep multiple company locations running smoothly and compliant.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• 2–5 years facilities operation or administrative experience.
• Willingness to travel up to 10%.
• Flexible schedule including possible nights, weekends, and holidays.

Responsibilities

• Maintain documents related to repairs, utilities, permits, maintenance or other related items.
• Preparation and delivery of presentations.
• Department invoice verification, coding, and approval.
• Coordinate with finance to establish payment codes for new sites, services, and projects.
• Support the Facilities Department in preparing and maintaining Service Level and Vendor Agreements.
• Coordinate activities with vendors and contractors.
• Collect, verify, and enter required documentation into systems.
• Review and respond to facility requests for maintenance, service and repairs.
• Identify and implement systems to streamline workflows and gain efficiency.
• Coordinate day-to-day tasks and communications across departments.
• Provide updates to contractors on project progress and changes.
• Understand basic accounting principles, processes and reports.
• Organize and schedule department meetings.
• Demonstrate ability to multi-task and prioritize.
• Show analytical and problem-solving capabilities.
• Perform other related duties as required.

Skills

Analytical and problem-solving

Flexible schedule

Education

High School Diploma or GED

Associate’s degree preferred

Job description

Faith Technologies Inc. in Menasha, WI is seeking a Facilities Administrator to manage facilities invoices, coordinate contracts, and ensure collaboration across internal teams and vendors for safe, efficient operations at all locations.

This role supports the Facilities Department and reports to the assigned leader, coordinating daily activities to keep multiple company locations running smoothly and compliant.