Facilities Administrator

Faith Technologies Inc; Menasha (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

Faith Technologies Inc. in Menasha, WI is seeking a Facilities Administrator to manage facilities invoices, coordinate contracts, and ensure collaboration across internal teams and vendors for safe, efficient operations at all locations.

This role supports the Facilities Department and reports to the assigned leader, coordinating daily activities to keep multiple company locations running smoothly and compliant.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• 2–5 years facilities operation or administrative experience.
• Willingness to travel up to 10%.
• Flexible schedule including possible nights, weekends, and holidays.

Responsibilities

• Maintain documents related to repairs, utilities, permits, maintenance or other related items.
• Preparation and delivery of presentations.
• Department invoice verification, coding, and approval.
• Coordinate with finance to establish payment codes for new sites, services, and projects.
• Support the Facilities Department in preparing and maintaining Service Level and Vendor Agreements.
• Coordinate activities with vendors and contractors.
• Collect, verify, and enter required documentation into systems.
• Review and respond to facility requests for maintenance, service and repairs.
• Identify and implement systems to streamline workflows and gain efficiency.
• Coordinate day-to-day tasks and communications across departments.
• Provide updates to contractors on project progress and changes.
• Understand basic accounting principles, processes and reports.
• Organize and schedule department meetings.
• Demonstrate ability to multi-task and prioritize.
• Show analytical and problem-solving capabilities.
• Perform other related duties as required.

Skills

Analytical and problem-solving

Flexible schedule

Education

High School Diploma or GED

Associate’s degree preferred

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And ─ as “one of the Healthiest 100 Workplaces in America” ─ is focused on the mind/body/soul of team members through our Culture of Care. The primary function of the Facilities Administrator is to manage facilities-related invoices, assist in the coordination of contracts, and ensure consistent collaboration and alignment across internal departments and vendors. They provide a high-level support to the assigned leader and Facilities Department and is responsible for daily coordination and communication of activities to ensure efficient and safe operation of all company locations.

MINIMUM REQUIREMENTS

• Education: High School Diploma or GED. Associate’s degree in a related field preferred
• Experience: 2-5 years of facilities operation or administrative experience
• Travel: 10%
• Work Schedule: This position works between the hours of 7 am to 5 pm, Monday through Friday, but may vary and can include, but is not limited to nights, weekends, and holidays. The ability to work a flexible schedule is necessary.

KEY RESPONSIBILITIES

• Maintain documents related to repairs, utilities, permits, maintenance or other related items
• Presentation preparation and delivery
• Department Invoice verification, Coding, and approval.
• Collaborate with the finance department to establish payment codes for new sites, services, and projects, ensuring proper setup for both internal and external services.
• Support the Facilities Department in preparing and maintaining Service Level and Vendor Agreements.
• Coordinate activities with vendors and contractors.
• Collect, verify, and enter all required documentation into the appropriate systems.
• Work with various departments throughout the organization
• Review, prioritize and respond to facility requests for building maintenance, service and repairs
• Identify and implement systems to streamline and gain efficiency in work processesi>??
• Support facility department with day-to-day tasks and operations
• Coordinate and communicate with contractors to provide timely updates on project progress and changes
• Understanding of basic accounting principles, processes and reports
• Organize and schedule department meetings
• The ability to multi-task and prioritize
• Analytical and problem-solving
• Performs other related duties as required and assigned.

The job description and responsibilities described are intended to provide guidelines for job expectations and the employees’ ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

How Does FTI Give YOU the Chance to Thrive?

If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future. Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success. FTI is a "merit to the core" organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package.

Benefits are the Game-Changer

We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here.

Faith Technologies, Inc. is an Equal Opportunity Employer – veterans/disabled. Employment is contingent upon successfully passing a background and drug test.

Faith Technologies Incorporated™ (FTI) is a dynamic organization comprised of construction, engineering, manufacturing and renewable energy experts. We create success for our partners and team members through innovation and expertise, rethinking how energy is designed, applied and consumed and providing solutions that go beyond the ideas of today. Our organization is intentionally structured to create comprehensive efficiencies, deep expertise and continuous innovation, bringing together the strengths of our brands under the unified market presence of FTI. For more information, visit faithtechinc.com.

FTI participates in E-Verify; please review the E-Verify Participation and Department of Justice, Immigrant and Employee Rights Section (IER) Right to Work posters to review your legal rights and protections as a prospective employee: E-Verify Participation Poster (English/Spanish) IER Right-to-Work Poster (English/Spanish)