Facilities Administrative Coordinator - Weekdays, Great Benefits

United Methodist Communities; Pitman (NJ); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid Time Off

9 paid holidays

Tuition assistance

Professional development

Employee Assistance Program

Employee Discounts

Job summary

United Methodist Communities’ Pitman Manor is hiring a Facilities Administrative Coordinator to handle work orders, invoices, and vendor records with WorxHub. This full-time role offers a consistent weekday schedule, competitive benefits, and opportunities to support daily operations and resident services.

You’ll manage schedules, reports, inventory, and safety communications, collaborate with leadership, and help payroll tasks while contributing to a safe, well-maintained community for

Qualifications

• High school diploma or GED.
• At least one year of administrative or office support experience, including typing.
• Familiarity with maintenance coordination or facilities operations.
• Previous experience with maintenance management software.

Responsibilities

• Coordinate and track work orders and reports in WorxHub.
• Prepare schedules, reports, and department documents.
• Review invoices and vendor records for accuracy and timely processing.
• Maintain vendor files and required documentation.
• Order supplies and monitor inventory levels.
• Document safety meeting information and maintain records.
• Assist with staff scheduling and shift coverage.
• Support payroll-related tasks (timecards, PTO).
• Collaborate with leadership on workforce planning and staffing.
• Coordinate with team to support operations and resident services.

Skills

Administrative experience

Typing

WorxHub

Education

High school diploma or GED

Tools

Maintenance management software

Job description

United Methodist Communities’ Pitman Manor is hiring a Facilities Administrative Coordinator to handle work orders, invoices, and vendor records with WorxHub. This full-time role offers a consistent weekday schedule, competitive benefits, and opportunities to support daily operations and resident services.

You’ll manage schedules, reports, inventory, and safety communications, collaborate with leadership, and help payroll tasks while contributing to a safe, well-maintained community for