Maintenance Office Coordinator

The Wesley Community; City of Saratoga Springs (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Paid time off

Paid Holidays

Flexible scheduling

Weekly pay

401K retirement plan

Tuition assistance

Growth opportunities

Team environment

EAP

Recognition events

Job summary

The Wesley Community in Saratoga Springs, NY is seeking a Maintenance Office Coordinator to support the maintenance team with clerical duties, data entry and scheduling.

You will assist the Director of Maintenance with the Worxhub system, track work orders, manage inventories, coordinate inspections for NYS DOH and CMS, and help with staffing and payroll related tasks.

Qualifications

• High School Diploma or equivalent.
• Prior office experience and proficiency with Microsoft Office, Word and Excel.
• Excellent customer service skills and prior ordering/inventory experience preferred.

Responsibilities

• Perform clerical typing, filing duties, data entry and word processing for our Maintenance Department including correspondence, copying and computer work.
• Assist the Director of Maintenance with the Worxhub system, distribution of work orders to Maintenance staff, tracking of work orders and reporting of issues with orders.
• Assist Director of Maintenance in maintaining schedules for inspections and documentation required for compliance with NYS DOH, CMS and other regulatory entities.
• Assist with ordering maintenance supplies for the facility.
• Contact vendors when required for facility repairs or service.
• Assist Maintenance Director with department staff schedules and time and attendance processing for payroll.

Skills

Microsoft Office

Data entry

Customer service

Time management

Inventory management

Education

High School Diploma or equivalent

Tools

Worxhub

Microsoft Excel

Job description

Maintenance Office Coordinator

Full time

Everything we do at The Wesley Community is guided by our Core Values which form the acronym "CARES". These Core Values are COMPASSION, ACCOUNTABILITY, RESPECT, EXCELLENCE and SPIRIT. It's more than a job: it's caring that starts in the heart.

What will I do as the Maintenance Office Coordinator with The Wesley Community?

• Perform clerical typing, filing duties, data entry and word processing for our Maintenance Department including correspondence, copying and computer work
• Assists the Director of Maintenance with the “Worxhub” system, with distribution of work orders to Maintenance staff, tracking of work orders and reporting of any issues with orders to Director
• Assists Director of Maintenance in maintaining schedules for inspections and documentation required for compliance with NYS DOH, CMS and other regulatory entities
• Assists with ordering maintenance supplies for the facility
• Contacts vendors when required for facility repairs or service
• Assists Maintenance Director with department staff schedules and time and attendance processing for payroll

Requirements:

• High School Diploma or equivalent
• Prior office experience and proficiency with Microsoft Office, word and Excel
• Excellent Customer Service skills and prior ordering/inventory experience preferred

The Wesley Community strives to have its employees be a part of a culture of excellence and to enjoy their work. Our team is also committed to making sure our employees are rewarded for superior effort and performance and get a chance to have fun as part of their employment experience at The Wesley Community.

We offer competitive and team-focused Employee Benefits to include:

• Competitive pay
• A full benefits package
• Paid Time off- PTO
• Paid Holidays
• Flexible scheduling options
• Weekly Pay Periods and Daily Pay Option
• A 401K retirement plan
• Tuition assistance and scholarships
• Opportunities for growth and development
• A caring and supportive teamwork environment
• Perks such as self-care support and EAP
• A fun work environment including theme weeks, recognition events, and opportunities for staff involvement

About the Wesley Community:

For over 50 years, The Wesley Community has provided services and programs with a commitment to compassion, caring and excellence. Our distinctive continuum of care offers a unique balance of community living and care giving that ensures quality of life at every stage of life.

We are a mission driven, not-for-profit organization that puts people first. We are proud of our reputation for excellence, innovation, and a personal approach to care and services. We encourage and support our residents in their efforts to achieve their goals, and we treat them respectfully.