Facilities Administrative Coordinator

United Methodist Communities; Pitman (NJ); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid Time Off

9 paid holidays

Tuition assistance

Professional development

Employee Assistance Program

Employee Discounts

Job summary

United Methodist Communities’ Pitman Manor is hiring a Facilities Administrative Coordinator to handle work orders, invoices, and vendor records with WorxHub. This full-time role offers a consistent weekday schedule, competitive benefits, and opportunities to support daily operations and resident services.

You’ll manage schedules, reports, inventory, and safety communications, collaborate with leadership, and help payroll tasks while contributing to a safe, well-maintained community for

Qualifications

• High school diploma or GED.
• At least one year of administrative or office support experience, including typing.
• Familiarity with maintenance coordination or facilities operations.
• Previous experience with maintenance management software.

Responsibilities

• Coordinate and track work orders and reports in WorxHub.
• Prepare schedules, reports, and department documents.
• Review invoices and vendor records for accuracy and timely processing.
• Maintain vendor files and required documentation.
• Order supplies and monitor inventory levels.
• Document safety meeting information and maintain records.
• Assist with staff scheduling and shift coverage.
• Support payroll-related tasks (timecards, PTO).
• Collaborate with leadership on workforce planning and staffing.
• Coordinate with team to support operations and resident services.

Skills

Administrative experience

Typing

WorxHub

Education

High school diploma or GED

Tools

Maintenance management software

Job description

Facilities Administrative Coordinator
$18.26 - $20.50 per hour, based on experience| Full-Time
Pitman Manor, a UMC community
535 North Oak Ave Pitman, NJ 08071
Join our team at Pitman Manor.
Join our team in a full-time role offering $18.26-$20.50 per hour, depending on experience, along with medical, dental, vision, retirement benefits, and more. Enjoy a steady weekday schedule, Monday through Friday, with no regular weekend hours
About the Community
Pitman Manor is a community serving residents in assisted living, skilled nursing, and rehabilitation. Our Facilities team contributes to a safe, well-cared-for community by maintaining clean spaces, supporting facility operations, and enhancing the daily experience of residents and visitors.

What You'll Do:

• Coordinate and track work orders, service requests, department records, and reporting through WorxHub
• Prepare schedules, reports, correspondence, and other administrative documents for the department
• Review invoices, vendor information, and billing records to help ensure accuracy and timely processing
• Maintain vendor files, including insurance certificates and required documentation
• Order supplies, monitor inventory levels, and support daily operational needs
• Document and distribute safety meeting information and maintain departmental records
• Assist with staff scheduling, shift coverage, and schedule updates as needed
• Support payroll-related activities, including timecard review, PTO tracking, and administrative tasks
• Collaborate with department leadership on workforce planning and staffing coordination efforts
• Work closely with team members across the community to support efficient operations and quality resident services

What You’ll Need
Required:

• High school diploma or GED
• At least one year of administrative or office support experience, including typing

Preferred:

• Familiarity with maintenance coordination or facilities operations
• Previous experience withmaintenance management software

Pay and Benefits

• $18.26 - $20.50 per hour, based on experience
• Medical, dental, and vision insurance
• Group life and voluntary life insurance
• Retirement plan with employer match
• Generous paid time off (PTO) and 9 paid holidays
• Tuition assistance, professional development, and online learning opportunities
• Employee assistance program and employee discount programs

Schedule

• Full-time
• Monday through Friday, 6 hours a day
• No weekends required

Why UMC
For over 100 years, United Methodist Communities has been dedicated to enriching the lives of New Jersey seniors. As a nine-time Great Place to Work® certified organization, we're proud that 87% of team members say their role allows them to make a meaningful impact.

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.

Applicants for this position must be able to produce a negative drug test. Applicants may be subject to a background check. Employees in this position must be able to satisfactorily perform the essential functions of the position. If requested, this organization will make every effort to provide reasonable accommodations to enable employees with disabilities to perform the position’s essential job duties. As markets change and the Organization grows, job descriptions may change over time as requirements and employee skill levels evolve. With this understanding, this organization retains the right to change or assign other duties to this position.

E-Verify Participation
United Methodist Communities participates in E-Verify.
This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.