Facilities & Administrative Coordinator

City National Bank (CNB); Coral Gables (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

City National Bank of Florida is seeking a Facilities Coordinator to provide administrative support to the Facilities Department and other areas as needed. Duties include mail handling, scheduling preventive maintenance, responding to maintenance calls, and managing records for branches, permits, and licenses.

The role requires 2–4 years of administrative support experience (mailroom preferred), strong data entry skills, and proficiency in Microsoft Office.

Qualifications

• 2-4 years of general administrative support experience, mailroom experience preferred.
• Strong data entry skills with above-average accuracy.
• Proficient in Microsoft Office: Outlook, Word, Excel and PowerPoint.

Responsibilities

• Sort incoming mail for distribution and dispatch outgoing mail.
• Schedule preventative maintenance.
• Respond to urgent maintenance calls.
• Assist Facilities with record keeping on branches, permits, licenses.
• Service employees with day-to-day office needs (troubleshoot/repair desks, moves, toner changes).
• Order office and kitchen supplies to stock common areas.
• Log and track priority packages with signature time/date.
• Process certified/return receipt packages and deliver to post office.
• Process service requests.
• Coordinate and schedule pickups and deliveries.
• Assist manager with office supply ordering and invoicing.
• Serve as backup to the switchboard.
• Performs other duties as assigned.

Skills

Administrative support

Mailroom

Data entry

MS Office

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

City National Bank of Florida is seeking a Facilities Coordinator to provide administrative support to the Facilities Department and other areas as needed. Duties include mail handling, scheduling preventive maintenance, responding to maintenance calls, and managing records for branches, permits, and licenses.

The role requires 2–4 years of administrative support experience (mailroom preferred), strong data entry skills, and proficiency in Microsoft Office.