Facilities Coordinator

City National Bank (CNB); Coral Gables (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

City National Bank of Florida is seeking a Facilities Coordinator to provide administrative support to the Facilities Department and other areas as needed. Duties include mail handling, scheduling preventive maintenance, responding to maintenance calls, and managing records for branches, permits, and licenses.

The role requires 2–4 years of administrative support experience (mailroom preferred), strong data entry skills, and proficiency in Microsoft Office.

Qualifications

• 2-4 years of general administrative support experience, mailroom experience preferred.
• Strong data entry skills with above-average accuracy.
• Proficient in Microsoft Office: Outlook, Word, Excel and PowerPoint.

Responsibilities

• Sort incoming mail for distribution and dispatch outgoing mail.
• Schedule preventative maintenance.
• Respond to urgent maintenance calls.
• Assist Facilities with record keeping on branches, permits, licenses.
• Service employees with day-to-day office needs (troubleshoot/repair desks, moves, toner changes).
• Order office and kitchen supplies to stock common areas.
• Log and track priority packages with signature time/date.
• Process certified/return receipt packages and deliver to post office.
• Process service requests.
• Coordinate and schedule pickups and deliveries.
• Assist manager with office supply ordering and invoicing.
• Serve as backup to the switchboard.
• Performs other duties as assigned.

Skills

Administrative support

Mailroom

Data entry

MS Office

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Overview

The Facilities Coordinator is responsible for providing administrative support to the Facilities Department and other areas of the Bank as needed. Responsible for maintaining mail room, schedule and respond to maintenance calls, process service requests, and perform administrative duties as requested. Candidate will be proactive in a fast paced environment with a good sense of urgency and time management.What You\'ll Do:

• Sort incoming mail for distribution and dispatch outgoing mail.
• Schedule preventative maintenance.
• Respond to urgent maintenance calls.
• Assist Facilities with the record keeping on branches, permits, licenses
• Service employees with their day to day office needs (i.e. troubleshoot or repair desks, daily moves, changing toners).
• Order office and kitchen supplies to make sure common areas are stocked.
• Log and track all incoming priority packages and deliver to recipients with signature time and date.
• Process certified/return receipt packages and deliver to post office.
• Process service requests.
• Coordinate and schedule pickups and deliveries.
• Assist manager with office supply ordering, invoicing, etc.
• Serves as backup to the switchboard.
• Performs other duties as assigned.

Qualifications

• 2-4 years years experience in general administrative support, mailroom experience. Preferred
• Demonstrated success pertaining to speed and accuracy with alpha/numeric filing.
• Strong data entry skills with above average accuracy.
• Proficient in Microsoft Office: Outlook, Word, Excel and Power Point

Education

• High School Diploma or GED equivalent.
• An equivalent combination of education and/or relevant professional experience may be considered in lieu of a degree.

Special Instructions to Candidates

Equal Opportunity

City National Bank of Florida is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any status protected by federal, state, or Florida law. We comply with the ADA and applicable Florida laws.

Interview Guidelines

To ensure a fair and consistent interview process, applicants are not permitted to use AI-enabled devices during interviews, including AI glasses or similar wearable technology that can record, transmit, or generate real-time information.

Applicants who require a reasonable accommodation to participate in the interview process should contact [e-mail] in advance of the interview to submit an accommodation request. City National Bank of Florida will engage in the interactive process and provide reasonable accommodations in accordance with applicable law.