Facilities & Administrative Assistant, NY Office

Creative Artists Agency; New York (NY); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Creative Artists Agency (CAA) is looking for a Facilities Department Assistant in New York to support daily building operations and administration. You will handle calendar management, expense reporting, vendor coordination, and space planning for multiple offices, including NY and other locations.

Ideal candidates have a BA/BS, at least 1 year in facilities or operations, and strong multitasking, customer service, and communication skills.

Qualifications

• BA/BS from an accredited university or college.
• Strong customer service and communication skills required.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Manage monthly P-Card and prepare expense reports.
• Maintain Facilities Lead calendar and phone.
• Review invoices and submit to AP for approval.
• Assist with office space planning and space management system updates.
• Coordinate setup for board meetings, VIP client meetings and events.
• Support on-site office moves and vendor scheduling.

Skills

Customer service

Interpersonal skills

Communication skills

Education

BA/BS from an accredited University or College

Tools

ServiceNow

Job description

Creative Artists Agency (CAA) is looking for a Facilities Department Assistant in New York to support daily building operations and administration. You will handle calendar management, expense reporting, vendor coordination, and space planning for multiple offices, including NY and other locations.

Ideal candidates have a BA/BS, at least 1 year in facilities or operations, and strong multitasking, customer service, and communication skills.