Facilities Admin & Operations Specialist

Pinellastaxcollector; Clearwater (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

Pinellastaxcollector in Clearwater, FL is seeking an Administrative Support Specialist to be the first line of assistance to customers, routing calls, emails and work orders to address issues in County facilities.

The role also involves coordinating purchases, maintaining records, and supporting budget, procurement and operations. Schedule is Monday–Friday, 8:00 am to 4:30 pm, with no remote work.

Qualifications

• Knowledge of business English, spelling, punctuation, and arithmetic.
• Knowledge of modern office methods, practices, and procedures.
• Knowledge of data entry and work management systems.
• Knowledge of office automation equipment and systems.
• Knowledge of procurement practices, policies, and procedures.
• Ability to communicate effectively, orally and in writing.

Responsibilities

• Receive and respond to emails, calls, or service requests from internal customers.
• Prioritize and schedule maintenance and repairs for facilities and related systems.
• Coordinate with field staff to ensure asset data consistency.
• Assist in computing labor, materials for work orders.
• Place purchase requests and manage quotes through approval.
• Maintain records of work orders and progress.

Skills

Customer service

Data entry

Office automation

Effective communication

Record keeping

Education

Two-year degree in related field

Tools

Data entry systems

Work management systems

Procurement systems

Job description

Pinellastaxcollector in Clearwater, FL is seeking an Administrative Support Specialist to be the first line of assistance to customers, routing calls, emails and work orders to address issues in County facilities.

The role also involves coordinating purchases, maintaining records, and supporting budget, procurement and operations. Schedule is Monday–Friday, 8:00 am to 4:30 pm, with no remote work.