Facility Operations Specialist

Broward Tax; Town of Florida (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Robust benefits package

Generous paid time off

Professional training and opportunities for advancement

Job summary

Broward Tax is seeking a Facility Operations Specialist to provide essential administrative and operational support. This role is vital for maintaining smooth operations across multiple facilities by managing documentation, scheduling, and coordinating service requests.

The ideal candidate should have at least 60 college credit hours, 2+ years of relevant experience, and proficiency in Microsoft Office Suite. Enjoy competitive pay and a robust benefits package including retirement and paid time off.

Qualifications

• 2+ years of administrative or clerical experience, preferably in facilities or operations.
• Must possess and maintain a valid Florida driver’s license.
• Basic knowledge of bookkeeping and financial tracking is beneficial.

Responsibilities

• Manage calendars and coordinate appointments.
• Prepare and distribute reports and correspondence.
• Maintain organized filing systems both digital and physical.
• Track inventory levels for supplies and equipment.
• Assist with departmental expenses and budgets.

Skills

Client service

Data entry

Bookkeeping

Microsoft Office Suite

Organizational skills

Communication skills

Education

60 college level credit hours

Job description

All Jobs > Facility Operations Specialist

The Broward Constitutional Tax Collector’s Office ensures accountability, transparency, and direct service to the residents of Broward County. Every dollar collected is managed with integrity and efficiency, strengthening public trust and delivering essential services that touch every resident’s life.

Why Join Us?

When you become part of our team, you’ll enjoy:

• Competitive pay
• Robust benefits package including: Florida Retirement System (FRS) participation, medical/dental/vision insurance, life insurance and legal services
• Generous paid time off, including 14 paid holidays
• Professional training and opportunities for career advancement
• The reward of serving your community while building a stable career in public service

The Facility Operations Specialist provides administrative, clerical, and operational support to Facilities Managers and the Director of Facilities. This role is critical in ensuring smooth day-to-day operations across multiple facilities by managing documentation, coordinating communications, maintaining records, and assisting with light financial tracking and inventory management.

Essential Functions

• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, format, and distribute reports, memos, and correspondence
• Maintain organized filing systems (digital and physical)
• Attend meetings and take detailed, accurate notes
• Maintain records of facility operations, maintenance logs, and compliance documentation
• Track inventory levels for maintenance supplies, equipment, and office materials
• Assist with tracking departmental expenses and budgets
• Process invoices, purchase orders, and receipts
• Perform high-volume copying, scanning, and document distribution
• Serve as a liaison between facilities team, vendors, and internal departments
• Coordinate service requests and work orders
• Help ensure compliance with safety and regulatory standards

Qualifications and Experience

At least 60 college level credit hours and previous experience and/or training involving client service, general office work, cashiering, data entry, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Florida driver’s license.

2+ years of administrative or clerical experience, preferably in facilities or operations, Basic knowledge of bookkeeping and financial tracking, Strong organizational and multitasking skills, Excellent written and verbal communication skills, Proficiency in Microsoft Office Suite (Excel, Word, Outlook), Ability to maintain confidentiality and handle sensitive information.

Working Conditions

• Primarily office-based with occasional visits to facility sites
• May require light lifting of office supplies or materials (up to 25 lbs)
• Standard business hours with occasional flexibility based on operational needs