Senior Administrative & Purchasing Specialist

Florida; Saint Petersburg (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Annual and Sick Leave benefits

Nine paid holidays

State Group Insurance coverage

Job summary

Florida Department of Health in Pinellas County is seeking an organized Administrative Services support professional to handle Purchasing, Maintenance, and Courier Services. The role requires coordinating quotes, reviewing invoices in MFMP, and ensuring timely processing in compliance with state policies.

The incumbent will manage asset inventories, fleet service logs, and purchasing cards while collaborating with the General Services Manager and Maintenance Supervisor.

Qualifications

• 1-3 years of secretarial or clerical work experience.
• 1-3 years of customer service experience in fast paced environment
• Attention to detail in following instructions is essential
• Must possess a valid Florida Driver’s License.

Responsibilities

• Provide support to General Services including Purchasing, Maintenance, and Courier Services.
• Obtain quotes, bids and proposals and coordinate follow ups with vendors.
• Process requisitions and review invoices in MFMP per policy guidelines.
• Monitor vendor invoices and ensure timely processing (5-day follow-ups).
• Maintain County Assets inventory and bi-annual inventory.
• Oversee fleet service and mileage logs; ensure monthly submission.
• Coordinate reservation of General Services fleet vehicles and maintain schedules.
• Manage Wright Express (WEX) Fleet cards and PIN requests.
• Operate Purchasing Card with proper authorization and documentation.
• Serve as back-up courier for Pinellas County Health Department.

Skills

General office procedures

Grammar usage

Basic arithmetic

Prepare reports

Plan and coordinate work

Develop office procedures

Follow instructions

Data accuracy checks

Communicate effectively

Team collaboration

Lifting 50 pounds

Tools

MFMP (My Florida Market Place)

Job description

Florida Department of Health in Pinellas County is seeking an organized Administrative Services support professional to handle Purchasing, Maintenance, and Courier Services. The role requires coordinating quotes, reviewing invoices in MFMP, and ensuring timely processing in compliance with state policies.

The incumbent will manage asset inventories, fleet service logs, and purchasing cards while collaborating with the General Services Manager and Maintenance Supervisor.