Facilities Admin Lead: Reports, Scheduling & CAD Basics

Pima Community College Foundation Inc.; Tucson (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

Pima Community College Foundation Inc. seeks an organized Facilities Administrative Coordinator to manage complex departmental processes, generate reports, and handle requisitions and budgets. The role includes meetings scheduling, records management, and basic AutoCAD proficiency within the first year.

The position requires strong communication, data entry accuracy, and the ability to adapt to changing priorities, including evenings or weekends and local travel as needed.

Qualifications

• Must have strong writing and verbal communication skills.
• Experience providing general office support with technology.
• Familiarity with records management and reporting processes.

Responsibilities

• Coordinate multiple or complex processes requiring analytical decision-making.
• Provide information and assistance to the college and public via phone, email, and reports.
• Manage department files, generate reports, requisitions and purchase orders.
• Schedule meetings and prepare meeting notes; update records and alerts.
• Track budgets and financial activity; ensure funds availability and policy compliance.
• Serve as liaison and provide IT and facilities support as needed; troubleshoot issues.

Skills

Effective communication

Data entry

Time management

Customer service

Administrative coordination

Education

Associates Degree in Office Management

Bachelor's degree

Tools

AutoCAD

Job description

Pima Community College Foundation Inc. seeks an organized Facilities Administrative Coordinator to manage complex departmental processes, generate reports, and handle requisitions and budgets. The role includes meetings scheduling, records management, and basic AutoCAD proficiency within the first year.

The position requires strong communication, data entry accuracy, and the ability to adapt to changing priorities, including evenings or weekends and local travel as needed.