Manager, Facilities Planning

Milwaukee Area Technical College; Milwaukee (WI); On-site; USD 90,000 - 120,000; Full time

Job summary

Milwaukee Area Technical College seeks a Manager, Facilities Planning to lead planning, development, and construction of campus facilities. You will coordinate new construction, remodeling, and renovations, aligning projects with budgets, schedules, and college standards.

Under supervision of the Director, this role directs policy development, compliance with codes, and continuous improvement through data analytics.

Qualifications

• Bachelor’s degree in Architecture, or closely related field and three years of progressively responsible work experience including three years of staff supervision.
• Experience supervising staff and leading cross-functional teams.
• Experience with planning, budgeting, and project documentation.
• Ability to ensure compliance with state and federal regulations and building codes.

Responsibilities

• Oversee planning, analysis, and review of facilities and space.
• Prepare project documentation, budgets, shop drawings, and required approvals.
• Develop and update a Facilities Multi-Year Plan to guide campus development.
• Coordinate capital project budgets and schedules; liaise with contractors, architects, and engineers.
• Ensure compliance with building codes and regulations.
• Lead and supervise a high performing team; manage hiring, coaching, performance.
• Engage in data-driven decision making and continuous improvement.
• Engage with committees and external stakeholders.

Skills

Leadership

Budget management

Project coordination

Data analytics

Cross-functional collaboration

Education

Bachelor's degree in Architecture or related field

Job description

Under the general supervision of the Director, Facilities Planning, Construction, & Sustainability, the Manager, Facilities Planning, oversees the planning, development, and construction of new and existing physical facilities; coordinates and project manages new construction, remodeling, and renovation and professional staff as directed by contracts schedules and budgets.

Work is generally diversified requiring judgment, analysis and decision-making according to established practices, procedures and building codes. Ensures that compliance with state and federal regulations and engineering and construction codes are followed. Responsibilities include daily planning, budgets, design, direction, implementation and evaluation of department activities. Communication is continuous between the division, industry partners, specialized agencies, and governmental regulatory bodies.

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at www.matc.edu.

Facilities & Space Planning:

Supervises and directs the planning, analysis, and review of both new and existing facilities and space. Oversees the preparation of project documentation, including reports, budgets, shop drawings, and required approvals. Facilitates the development, adoption, implementation, and updating of a Facilities Multi-Year Plan to guide campus development. Guides and reviews all projects and space assignments in alignment with the Multi-Year Plan and established college standards.

Capital Project Management & Construction Oversight:

Acts as liaison between contractors, architects, engineers, Facilities Planning, Operations, and other internal stakeholders. Provides general oversight and resource support for all aspects of capital projects and general construction.Prepares capital project budgets, general conditions budgets, and detailed cost estimates.Supervises and assists in preparing project schedules, RFPs, construction-related state submittals, and the Three-Year Plan.Provides monthly cost forecasting reports and projections to administration. Expedites change order (PCO & CO) costs and maintain updated change order logs.

Systems & Compliance Oversight:

Ensures compliance and coordination for a wide range of systems including plumbing, HVAC, electrical, data, controls, building automation, security, fire protection, fire alarms, ADA compliance, AV systems, and building code interpretations.Monitors and evaluates operations, construction standards, and job site practices for quality, compliance, safety, and cost-effectiveness.Controls and monitors labor, materials, and equipment usage.

Policy Development, Maintenance, and Training:

In partnership with the director, formulates, recommends and implements policies, processes and procedures. Oversees the development and implementation of departmental operating procedures and ensures staff has appropriate training on these procedures. Facilitates the development of institutional standards for furniture, finishes, space planning, and general construction. Guides and reviews procurement and project execution to ensure consistency with college-wide standards.

Fiscal and Budget Administration:

Assists the dean with the departmental budget to ensure appropriate expenditures consistent with office needs, goals and objectives. Monitors budget activity, including attention to hiring, training, budget requirements, implementation, and collaboration with other departments.

Committee Participation and System Engagement:

Participates in cross-functional committees and organizes, reviews, and debriefs meetings among stakeholders. Leads the cross-functional advisory team for student employee oversight and development including new employee orientation, supervisory training, and student employee on-boarding.

Data-Driven Decision Making and Continuous Improvement:

Leverages data analytics to drive informed decision-making and fosters continuous improvement within the area of responsibility. Analyzes key performance indicators (KPIs) and relevant metrics to gain actionable insights and monitors performance measures aligned with organizational goals. Utilities data to inform strategic and operational decisions.

Applies continuous improvement methodologies (e.g., Plan-Do-Study-Adjust) based on data analysis promoting a data-driven culture and enhancing team data literacy.

Ethics and Confidentiality:

Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness, and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.

Cross Functional Relationships and Collaborative Teamwork:

Establishes, maintains, and enhances positive work relationships with students, staff, faculty, administrators and external resources.

Leadership and Supervision:

Develops and manages a high performing team that is highly skilled and motivates staff to remain focused on the delivery of quality and value-added services and allocates cross-functional responsibilities and work processes. Responsibilities include hiring, coaching/mentoring, performance management, and progressive discipline as needed.

Continuous Learning & Professional Development:

Maintains current knowledge of best practices and standards in higher education with an emphasis on community colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.

Other duties:

Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.Compliance with all state, federal, and accreditation standards/requirements, as well as all MATC policies and procedures.

Required Education & Experience:

Bachelor’s degree in Architecture, or closely related field and three (3) years of progressively responsible work experience as outlined in the description which includes three (3) years of staff supervision or one (1) year of staff supervision combined with an Emerging Leaders equivalency.

(Staff supervision is the oversight of full‑time staff including hiring, coaching, mentoring, evaluating, performance management, discipline and