Facilities Project Administrator - Office Ops & Projects

Suncityaz; Sun City (AZ); On-site; USD 27,000 - 39,000; Full time

Job summary

Recreation Centers of Sun City, Inc. seeks a Facilities Project Administrator - Trades to provide comprehensive administrative and coordination support to the Facilities Maintenance Supervisor and the skilled trades team.

You will handle vendor invoices, manage work orders, organize records, and assist with budgets and reporting. This in-office role requires a high school diploma, at least two years of office administration experience, and a valid Arizona driver’s license; a bachelor’s degree is

Qualifications

• High school diploma required; bachelor's degree in business administration, project management, or a related field preferred.
• Minimum of two years of experience in office administration, preferably in a facilities, maintenance, construction, or skilled-trades environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Possession of a valid State of Arizona driver’s license.

Responsibilities

• Input and process department vendor invoices into the company invoice system.
• Assign and maintain work orders for skilled trades staff and vendors, as applicable, and assist with tracking status and completion.
• Organize and maintain general office files, including work orders, maintenance records, vendor records, equipment and service records, and other operational documents.
• Coordinate administrative details for maintenance and repair activities, including vendor scheduling, facility access, documentation, and follow-up as directed by the Facilities Maintenance Supervisor.
• Procure office supplies, materials, equipment, and other authorized items as needed Assist the Facilities Maintenance Supervisor in developing and managing annual repair & maintenance, preventative maintenance, and operating budgets, and related capital needs as assigned.
• Prepare and submit maintenance, work-order, and departmental progress and status reports, as required.
• Ensure maintenance, vendor, work-order, and related department documents are complete, up-to-date, and properly stored.
• Maintain cross-training with the Facilities Project Administrator - Projects and perform that position’s essential administrative duties when assigned to provide coverage during vacation or other absences.
• Participate in required safety training, prioritize safe work practices, and perform additional relevant duties as assigned.

Skills

Organizational skills

Attention to detail

Independent work

Professionalism

Discretion

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Recreation Centers of Sun City, Inc. seeks a Facilities Project Administrator - Trades to provide comprehensive administrative and coordination support to the Facilities Maintenance Supervisor and the skilled trades team.

You will handle vendor invoices, manage work orders, organize records, and assist with budgets and reporting. This in-office role requires a high school diploma, at least two years of office administration experience, and a valid Arizona driver’s license; a bachelor’s degree is