Facilities Admin & Contracts Coordinator

Abilene Zoological Gardens; Abilene (TX); On-site; USD 38,000 - 46,000; Full time

Job summary

Abilene Zoological Gardens seeks an experienced administrative professional to support the Department Director. The role oversees contracts for capital projects and facilities maintenance, and assists with RFQ/RFP preparation and bid packets, ensuring compliance with City policies.

The ideal candidate will handle work orders, data entry, routine reports, and document control while coordinating budget activities.

Qualifications

• Two years of experience in administrative coordination preferred.
• High school diploma or GED required.
• Supplemental training in office technology or business administration preferred.

Responsibilities

• Answer phones and provide customer service to internal clients.
• Process incoming work order requests and enter data into the Work Order system.
• Process purchase requisitions, invoices, and check requests in compliance with city policies.
• Draft and process construction, maintenance, and professional services contracts.

Skills

MS Office proficiency

Customer service

Data entry

Education

High school diploma or GED

Office administration coursework

Tools

MS Word

MS Excel

MS Outlook

Job description

Abilene Zoological Gardens seeks an experienced administrative professional to support the Department Director. The role oversees contracts for capital projects and facilities maintenance, and assists with RFQ/RFP preparation and bid packets, ensuring compliance with City policies.

The ideal candidate will handle work orders, data entry, routine reports, and document control while coordinating budget activities.