Facilities Administrative Coordinator – Contracts & Work Orders

City of Abilene; Abilene (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

City of Abilene is seeking an experienced Administrative Assistant for Facilities Maintenance. The role supports the Department Director, oversees contracts for capital projects and maintenance, and assists with RFQ/RFP/bid packets. It requires independent judgment and adherence to city procedures.

The position involves processing work orders, budget assistance, data entry, and routine reporting, with opportunities to collaborate across city departments in a dynamic environment.

Qualifications

• Two years of experience in administrative coordination work is preferred.
• High school diploma or GED required; supplemental training in office administration preferred.

Responsibilities

• Answer phones and provide customer service to internal clients (other City departments).
• Process work orders and data entry into Work Order software; assign to facility teams.
• Open, sort, and distribute mail.
• Process purchase requisitions, invoices, and check requests per city policies.

Skills

Administrative coordination

Office management

Customer service

Data entry

Records management

Education

High school diploma or GED

Tools

Microsoft Office

MS Word

Excel

Outlook

Job description

City of Abilene is seeking an experienced Administrative Assistant for Facilities Maintenance. The role supports the Department Director, oversees contracts for capital projects and maintenance, and assists with RFQ/RFP/bid packets. It requires independent judgment and adherence to city procedures.

The position involves processing work orders, budget assistance, data entry, and routine reporting, with opportunities to collaborate across city departments in a dynamic environment.