Construction & Maintenance Admin Lead

Fort Worth Zoo; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical and Prescription Drug

Vision

Dental

401k

Paid Time Off

Job summary

The Fort Worth Zoo is seeking an experienced administrative professional to oversee the Construction and Maintenance Department's day-to-day administrative functions, ensuring efficient workflows and timely completion of responsibilities.

This role provides guidance to administrative staff, manages CMMS data, coordinates with vendors, tracks budgets, and maintains project records, schedules, and training documentation. Strong organizational, communication, and multitasking skills are essential.

Qualifications

• High school diploma or GED required.
• Associate degree preferred.
• 3–5 years admin/office management experience in construction or facilities environment.
• Experience with CMMS or similar database software.
• Experience with purchasing, invoicing, budget tracking.

Responsibilities

• Serve as primary administrative contact for the construction and maintenance department.
• Coordinate and assign administrative tasks to staff to ensure timely completion.
• Maintain calendars, meetings, and appointments; communicate priorities.
• Prepare and organize project files, permits, warranties, and vendor docs.
• Coordinate with vendors on deliveries, invoicing, and service schedules.
• Monitor monthly expenses and assist with budget tracking.
• Process purchase orders, invoices, and receipts accurately.
• Assist with sourcing materials and maintain inventory records.
• Manage CMMS data entry and support staff with workflows.
• Support onboarding, timekeeping, and training records.
• Maintain inventory of supplies and ensure availability.
• Maintain regular attendance and adapt to scheduling.

Skills

Organizational skills

Communication skills

Microsoft Office

Record keeping

Customer service

Time management

Purchasing & budgeting

Independent work

Professionalism & discretion

Vendor coordination

Construction terminology knowledge

Education

High school diploma or GED

Associate’s degree in business administration or facilities management

Tools

CMMS software

Work order management systems

Document management systems

Job description

The Fort Worth Zoo is seeking an experienced administrative professional to oversee the Construction and Maintenance Department's day-to-day administrative functions, ensuring efficient workflows and timely completion of responsibilities.

This role provides guidance to administrative staff, manages CMMS data, coordinates with vendors, tracks budgets, and maintains project records, schedules, and training documentation. Strong organizational, communication, and multitasking skills are essential.