Facilities Admin & Building Operations Coordinator

Commonwealth of VA Careers; Richmond (VA); Vor Ort; USD 50.000 - 55.000; Vollzeit

Zusammenfassung

Commonwealth of Virginia Careers seeks an Administrative Coordinator to support the AVP for Facilities Management, oversee front office operations, and act as a primary contact for students, faculty, staff, visitors, and external customers.

Responsibilities include managing the reception, coordinating logistics, supervising student workers, and acting as building manager. The role also supports fiscal processes and project coordination on-site at VCU's facilities.

Qualifikationen

• Demonstrated ability to handle confidential information with discretion.
• Strong attention to detail in a fast-paced environment.
• Ability to set deadlines, organize workload and adapt to changing priorities.
• Team player who can work independently.
• Familiarity with office equipment (copier, scanner, printer, fax).
• Ability to learn purchasing and billing software and Microsoft Office Suite.

Aufgaben

• Plan and coordinate meetings and events, including scheduling and logistics.
• Greet visitors, manage office supplies, organize files, and perform general admin duties.
• Receive and distribute mail and oversee parking areas.
• Set up conference rooms and maintain equipment.
• Maintain procedures so others can fill in during absences.
• Support fiscal processes, project coordination, and reporting as needed.

Kenntnisse

Attention to detail

Customer service

Office software

Communication

Ausbildung

Associate’s or Bachelor’s degree preferred

Tools

Real Source

Purchasing/Billing software

Jobbeschreibung

Commonwealth of Virginia Careers seeks an Administrative Coordinator to support the AVP for Facilities Management, oversee front office operations, and act as a primary contact for students, faculty, staff, visitors, and external customers.

Responsibilities include managing the reception, coordinating logistics, supervising student workers, and acting as building manager. The role also supports fiscal processes and project coordination on-site at VCU's facilities.