Onsite Administrative Coordinator - Facilities & Building Ops

Virginia Commonwealth University; Richmond (VA); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Tuition benefits

Retirement options

Employee discounts

Well-being resources

Job summary

Virginia Commonwealth University is seeking an Administrative Coordinator GA 2 to support the FMD Administration. The role is on site and focuses on front desk operations, visitor services, scheduling, and office logistics within a busy facilities management group.

You will supervise student workers, manage conference room bookings, process purchases, and assist with project coordination, records retention, and building maintenance coordination, delivering reliable, professional service.

Qualifications

• Ability to handle confidential information with discretion.
• Strong attention to detail in a fast-paced environment.
• Ability to meet deadlines and manage changing priorities.
• Experience with purchasing and billing software.
• Proficient in Microsoft Office Suite.

Responsibilities

• Plan and coordinate meetings and events for the AVP FM Office.
• Greet visitors and manage office supplies and files.
• Receive and redistribute mail.
• Oversee parking areas managed by the AVP Office.
• Set up conference rooms and ensure equipment is ready.
• Maintain and update front desk procedures for continuity.
• Coordinate building maintenance and safety-related tasks.

Skills

Confidentiality

Attention to detail

Time management

Office equipment

MS Office

Customer service

Teamwork

Independence

Education

Associate or Bachelor's degree

Higher education experience

Tools

Real Source

Job description

Virginia Commonwealth University is seeking an Administrative Coordinator GA 2 to support the FMD Administration. The role is on site and focuses on front desk operations, visitor services, scheduling, and office logistics within a busy facilities management group.

You will supervise student workers, manage conference room bookings, process purchases, and assist with project coordination, records retention, and building maintenance coordination, delivering reliable, professional service.