Facilities Admin & Billing Coordinator

University of North Carolina Pembroke; Pembroke (NC); On-site; USD 37,000 - 40,000; Full time

Job summary

UNC Pembroke's Facilities Operations team seeks an Administrative Support Associate to manage data entry, billing reporting, and key control from the Work Control Center. The role supports campus facilities services and interacts with faculty, staff, students, vendors, and contractors.

Responsibilities include using CMMS for equipment records, coordinating billing with departments, and maintaining accurate records while handling multiple admin duties in a high-volume environment.

Qualifications

• High school diploma or equivalent required.
• 5–10 years of experience preferred in facilities/administrative roles.
• Valid driver's license required by statute or regulation.

Responsibilities

• Serve as primary administrative contact for Facilities Operations & Maintenance.
• Data entry, recordkeeping, and reporting for internal/external billing.
• Manage issuance, tracking, and return of facility keys and access.
• Download, review, organize campus work requests and distribute to trades.
• Develop recurring and ad hoc reports for leadership and planning.

Skills

Data entry

Reporting

Customer service

Billing

Inventory management

Education

High school diploma or equivalent

Tools

CMMS

Job description

UNC Pembroke's Facilities Operations team seeks an Administrative Support Associate to manage data entry, billing reporting, and key control from the Work Control Center. The role supports campus facilities services and interacts with faculty, staff, students, vendors, and contractors.

Responsibilities include using CMMS for equipment records, coordinating billing with departments, and maintaining accurate records while handling multiple admin duties in a high-volume environment.