Business Services Coordinator

University of North Carolina at Greensboro; Greensboro (NC); On-site; USD 50,000 - 55,000; Full time

Job summary

University of North Carolina at Greensboro seeks a Business Services Coordinator in Facilities Operations. You will independently update and maintain ledgers, process purchases and manage accounts receivable while reconciling many university systems.

The role emphasizes accuracy, reporting, and adherence to purchasing policies with a 50% time split on ledger work and 50% on related financial tasks. Strong organization and attention to detail are essential.

Qualifications

• BACHELOR’S DEGREE IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR AN EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.
• Experience with Banner 9, eMarketPlace, TMA work order system, previous work experience in Facilities Operations administration, and a Bachelor’s Degree in Business Administration or related disciplines.

Responsibilities

• Maintains, develops and reconciles financial records.
• Accurately logs all financial transactions into appropriate department ledgers.
• Reconciles ledgers to the University financial system.
• Researches and promptly resolves financial discrepancies.
• Gathers data from various sources to prepare monthly overtime, monthly air emissions and monthly billing reports.

Education

Bachelor’s degree in Business Administration or a related discipline

Tools

Banner 9

eMarketPlace

TMA work order system

Job description

Position Number:

000030

Functional Title:

Business Services Coordinator

Position Type:

Administration - Staff

Position Eclass:

EP - EHRA 12 mo leave earning

University Information:

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit:

Facilities Operations has the responsibility of providing a wide range of services to the entire UNCG campus. Services include all aspects of corrective and preventive maintenance, operations, grounds maintenance, housekeeping, utility infrastructure maintenance and operations, business operations, safety, regulatory compliance, project management, and renovations. These duties are conducted for a campus consisting of over 100 buildings totaling 6 million gross square feet on more than 275 acres.

Position Summary:

The primary function of this position is to independently update and maintain assigned ledger accounts for Facilities Operations. Responsibilities include preparing and maintaining detailed reports of payables/receivables; reconciliation of ledger account discrepancies; processing purchases, invoices and utility bills; reconciling/maintaining Facilities Operations Purchasing Card records; completing OTP budget flex transactions; preparation of monthly overtime reports; TMA work order queries and reconciliations; and other duties as assigned.

The major purposes of this position are the following:

50% Updates and maintains Facilities Operations ledger accounts20% Processes purchasing transactions10% TMA work order queries and reconciliations10% Process Accounts Receivables and billings to University customers10% Preparation of monthly management reports

Minimum Qualifications:

• BACHELOR’S DEGREE IN BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE; OR AN EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.

Preferred Qualifications:

• Experience with Banner 9, eMarketPlace, TMA work order system, previous work experience in Facilities Operations administration, and a Bachelor’s Degree in Business Administration or related disciplines.

Recruitment Range:

$50,002 - $54,600

Org #-Department:

Facilities Operations - 56404

Job Open Date:

09/22/2026

Open Until Filled:

Yes

FTE:

1.000

Type of Appointment:

Permanent

Number of Months per Year:

12

FLSA:

Non-Exempt

Percentage Of Time:

50%

Key Responsibility:

Updates and maintains Facilities Operations ledger accounts

Essential Tasks:

• Maintains, develops and reconciles financial records.
• Accurately logs all financial transactions into appropriate department ledgers.
• Reconciles ledgers to the University financial system.
• Researches and promptly resolves financial discrepancies.

Percentage Of Time:

20%

Key Responsibility:

Process purchasing transactions

Essential Tasks:

• Serves as a primary resource and interprets University purchasing policies and guidelines.
• Receives and reviews receipts for purchasing card transactions.
• Reconciles and uploads receipts to BOA system and records transactions in departmental ledgers.

Percentage Of Time:

10%

Key Responsibility:

TMA work order queries and reconciliations

Essential Tasks:

• Queries TMA work order system, linking supporting documents to work orders in TMA.
• Updates work orders to reflect billing status, and researches and resolves customer queries related to work order billings.
• Runs and prints TMA reports as needed.

Percentage Of Time:

10%

Key Responsibility:

Process Accounts Receivables and billings to University customers

Essential Tasks:

• Receives and processes monthly utility bills for payment.
• Reviews bills upon receipt, for reasonableness, researches and resolves past due amounts shown, logs consumption and costs in appropriate vendor logs, and prepares check requests to facilitate payment.

Percentage Of Time:

10%

Key Responsibility:

Preparation of monthly management reports

Essential Tasks:

• Gathers data from various sources to prepare monthly overtime, monthly air emissions and monthly billing reports.
• Assists with the annual APPA Facilities Performance Indicators survey.

Physical Effort:

Hand Movement-Repetitive Motions - F, Hand Movement-Grasping - F, Finger Dexterity, Reading - C, Writing - C, Talking - C, Standing - o, Sitting - f, Walking - o, Climbing-Stairs - o, Bending - o

Work Environment:

Inside - o, Overtime - o