F/CM Office Administrator

University-of-Housto; Houston (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

The University of Houston System is seeking an experiencedFacilities Planning & Construction administrator to oversee hiring for the F/CM team, manage onboarding, and coordinate the senior leader's calendar. The role also includes budget reconciliation, space inventory, and preparing reports for executive discussions.

Responsibilities extend to coordinating with internal staff, vendors, and contractors; supporting staff training and development; and handling diverse administrative duties as

Qualifications

• Minimum of three (3) years of directly job-related experience.
• Education may be substituted with equivalent work experience.
• All University of Houston System positions are security sensitive and require a criminal history check.

Responsibilities

• Oversees hiring management for the F/CM team, including paperwork, scheduling interviews, interview packets, and forming the interview committee.
• Oversees onboarding: office and computer setup, department orientation, training, and related needs.
• Manages daily calendar for a Senior Leader of the F/CM team, coordinating with internal/external stakeholders.
• Facilitates planning of F/CM unit activities, staff training and development opportunities.
• Reconciles budgets and financial accounts; reviews discrepancies; processes invoices and travel expenses.
• Conducts property and space inventory for the office as needed.
• Prepares information for executive discussions; composes final documents and reports.
• Performs other job-related duties as required.

Job description

Department: Facilities Planning & Cnstr

Salary: Commensurate with Experience/Education

Description

• Oversees the hiring management process for an F/CM team to include but not limited to; compiling necessary paperwork, schedule interviews, prepare interview packets and establish the interview hiring committee.
• Oversees onboarding including office and computer set up and access, department orientation, training and other needs.
• Manages and maintains the daily calendar for a Senior Leader of an F/CM team, including appointments meetings and activities with F/CM team members, internal faculty and staff as well as external vendors and contractors.
• Facilitates the planning of F/CM unit activities, and staff training and development opportunities.
• Handles reconciliation of budgets and financial accounts, reviews for any discrepancies, processes payments of invoices, travel expenses and all payments related to various meetings.
• Conducts property and space inventory for the office on an as needed basis.
• Collects and prepares information for use in discussions and meetings with executive leadership and outside individuals; composes and finalizes complex correspondence, reports and other-format documents.
• Performs other job-related duties as required.

Department is willing to accept experience in lieu of education.

MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Experience: Requires a minimum of three (3) years of directly job-related experience. Certification/Licensing: None.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.